Corporate Reception and Administrator

Recruiter:

What Next Recruitment

Job Ref:

WNR2237

Date posted:

Wednesday, March 17, 2021

Location:

Johannesburg, South Africa

Salary:

Annual Salary

SUMMARY:
Corporate Receptionist and Administrator

POSITION INFO:

Corporate Receptionist and Administrator

Parkmore Sandton

Salary R15K - R20K

1 Year Fixed Term Contract Possible Renewable

Hours of work. Monday to Friday 8.30 - 17.30

To effectively manage the Reception area and Office in a professional timeous manner.

Responsibilities and Duties: Not Limited

RECEPTION:

• Welcome Guests upon arrival;

• Greet and welcome guests over the intercom;

• Record messages and ensure that they have been passed on;

• Accept and sign for legal documents, packages etc. and distribute to relevant persons;

• Order and receive flowers and look after flower arrangements;

• Order and receive candles and distribute;

• Book Boardrooms for meetings;

• Report any office issues to Maintenance Manager;

• Switchboard

• Notify employee when guests/clients arrive;

LEGAL:

• Capture, Scan, and File Original Agreements

• Process Attorneys Accounts payments

• Process Claims

• Special Grants

• Process Payment Requisitions

• General Filing

• Assist with Bond Transfers

• Basic Administration tasks

• Process changes on Discovery Medical aid

OFFICE:

• Management of office groceries;

• Ordering and maintaining office / property stationery requests;

• Office expenditure recon

• Travel Management – booking of flights (using outsourced Agency), transport hire, shuttle hire, Visas, Travel insurance and accommodation;

• Management of the office general staff (6 cleaners, 3 gardeners, 2 butlers, 1x driver).

GENERAL MANAGEMENT:

• Book Binding for Management

• Order and ensure Dispenser Water is available at all designated areas

• Management control office Groceries

• Place Lunch Orders for Management

• Make Files and Tab labels

• Laminate books and documents

• Oversee DHL Post and Registered Post

• Store Site Plans for Maintenance manager

• Stock Control of Vlok Rd Property Water

• Maintain Driver''s Logbook

• Submit Daily office attendance registers

Academic & Trade Qualifications:

• High school graduate

• Office Management Certification (optional)

• Reception / Administration Certification (optional)

Work experience and Skills:

• Proven experience with contactable references

• 2 or more years related experience

Please forward a full CV, written references and a recent photo to --------Please upload your CV here--------

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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