Conveyancing Secretary (Transfers)

Recruiter:

Cecile Personnel (Pty) Ltd

Job Ref:

RDP000109/TP

Date posted:

Thursday, November 12, 2026

Location:

Cape Town, South Africa

SUMMARY:
Conveyancing Secretary (Transfers)
Based in Northern Suburbs, Cape Town
Start Date 07 January 2027

An established legal practice is seeking an experienced and self-driven Conveyancing Secretary to join its property department.

The successful candidate will manage their own conventional transfer files from instruction through to registration, working alongside an experienced conveyancing team. The ideal candidate must be confident working independently, managing a high-volume workload and maintaining excellent communication with clients and stakeholders.

POSITION INFO:

Key Responsibilities

Open transfer files and review deeds of sale for completeness and suspensive conditions.
Handle FICA and identity verification for individuals, companies, trusts and estates.
Conduct title deed, bond and Deeds Office searches.
Prepare transfer documentation, including powers of attorney, deeds of transfer and supporting affidavits.
Manage transfer duty submissions via SARS eFiling and obtain relevant receipts or exemptions.
Obtain rates clearance figures, levy clearances and HOA consents where applicable.
Liaise with bond cancellation attorneys and request cancellation figures.
Arrange signing appointments, request and monitor guarantees, and follow up on compliance certificates.
Prepare files for lodgement and coordinate simultaneous lodgement with bond and cancellation attorneys.
Track files through the Deeds Office, attend to notes and rejections, and confirm registration.
Finalise post-registration matters, including statements of account, payment of proceeds and file closure.
Provide regular progress updates to clients, estate agents, banks and other attorneys.

Minimum Requirements

Matric (Grade 12).
Minimum 4 years' experience as a Conveyancing Secretary.
Proven hands-on experience managing conventional transfer files from inception to registration.
Sound knowledge of Deeds Office procedures.
Experience with SARS eFiling, transfer duty, rates and levy clearances and guarantees.
Proficiency in conveyancing software such as LexisConvey.
Good working knowledge of MS Office.
Ability to work independently with minimal supervision.
Proven ability to manage a high volume of files while maintaining accuracy and attention to detail.
Multilingual candidates will have an advantage.

Similar jobs you might be interested in:

Conveyancing Secretary (Transfers)
Location: Cape Town
Salary:
conveyancing secretary (transfers)Based in Northern Suburbs, Cape TownStart Date 07 January 2027An established legal practice is seeking an experienced and self-driven conveyancing secretary to join its property department.The successful candidate will manage their own conventional transfer files from instruction through to registration, working alongside an experienced conveyancing team. The idea...
1 day ago

Transfers Conveyancing Secretary
Location: Cape Town
Salary: Monthly
Our client, a well-established firm of attorneys, notaries, and conveyancers based in Cape Town, is seeking a skilled and reliable conveyancing secretary to join their team. The ideal candidate will bring professionalism, maturity, and strong administrative skills to support a dynamic conveyancing department handling both residential and commercial property transactions.This is a high-volume envir...
25 days ago

Conveyancing Secretary
Location: Cape Town
Salary: Annually
Legal practice is looking to appoint an Administrative support to provide administrative and clerical support to conveyancers and transfer & development secretaries within the conveyancing department.
8 days ago

CONVEYANCING SECRETARY - STANDARD BANK BONDS
Location: Cape Town
Salary:
conveyancing secretary - CAPE TOWNSTANDARD BANK BONDSMARKET RELATED SALARY
11 days ago

Senior Conveyancing Secretary
Location: Cape Town
Salary:
Senior conveyancing secretary Based in Cape Town, CBDA well-established law firm seeking an experienced Senior conveyancing secretary to join their Property Team in Cape Town.This is an excellent opportunity for a seasoned conveyancing professional with strong technical knowledge and the ability to manage property transactions from inception through to registration.
11 days ago

SNR CONVEYANCING SECRETARY
Location: Northern Suburbs
Salary:
SNR conveyancing secretary - January 2027DURBANVILLEMARKET RELATED SALARY, DEPENDING ON EXPERIENCE
30 days ago

Conveyancing Secretary
Location: Cape Town
Salary:
conveyancing secretary Based in CBD, Cape Town A well-established law firm is looking for an experienced conveyancing secretary to join its Property Team in Cape Town.
42 days ago

Developments Transfers Secretary
Location: Cape Town
Salary: Monthly
Our client, a respected legal practice, is seeking experienced and detail-oriented Developments transfers secretary to join their team. This role is focused on supporting the development transfers department through accurate document management, clear client communication, and adherence to established workflows and compliance requirements. The ideal candidate is proactive, organized, and able...
25 days ago

Senior Conveyancer Secretary
Location: Cape Town
Salary: Monthly
N/Subs R45000 to R 55000 pm Transfer secretary position became available in a busy specialised law firm
8 days ago

Junior Conveyancer Secretary / Paralegal
Location: Cape Town
Salary: Monthly
N/Subs Transfer secretary position became available in a busy specialised law firm
8 days ago

Conveyancing Secretary (Transfers)

Key Responsibilities

Minimum Requirements

Similar jobs you might be interested in:

Jobseekers

Recruiter

General