SUMMARY:

Transfer Conveyancing Secretary

Introduction

POSITION INFO:

Duties & Responsibilities

• Manage property transfer files from opening to finalisation and registration
• Draft transfer documentation and liaise with clients, attorneys, estate agents, and financial institutions
• Attend to FICA compliance and collection of supporting documentation
• Request rates clearances, levy figures, bond cancellation figures, and related certificates
• Liaise with the Deeds Office and attend to conveyancing queries
• Prepare files for lodgement and registration
• Attend to SARS applications and obtain municipality rates clearance certificates, HOA certificates, and COC certificates
• Arrange and attend to client signing appointments
• Perform general data capturing and conveyancing administrative duties
• Prepare statements of account for sellers, purchasers, agents, company costs, and bond cancellations
• Send documentation to bond attorneys and banks
• Attend to document reporting, scanning, filing, and record management
• Ensure compliance with conveyancing procedures and internal processes
• Maintain professional communication with all stakeholders throughout the transfer process

Minimum Requirements

• Grade 12 / Matric
• Minimum 6 years’ experience as a Conveyancing Secretary within a legal firm
• Extensive experience handling property transfers independently
• Proficient in Ghost Practice and Lexis Convey
• Strong understanding of conveyancing procedures and Deeds Office processes
• Experience working with SARS eFiling and municipal processes