SUMMARY:

Conveyancing Secretary - Nedbank & Standard Bank Bonds

Introduction

POSITION INFO:

Duties & Responsibilities

• Receive and attend to bond instructions, including commercial and notarial bonds.
• Draft, check and despatch bond documentation to clients, ensuring accuracy and compliance with the relevant specifications.
• Attend to bond cancellations and all associated administrative requirements.
• Prepare and maintain files accurately and in accordance with prescribed specifications.
• Administer and organise the bond practice, ensuring the efficient management of transactions and workflows.
• Manage lodgements and registrations across all relevant conveyancing matters.
• Handle the financial administration associated with bond transactions.
• Liaise with clients, correspondents and internal stakeholders, including deeds office clerks and drivers.
• Conduct property, personal and company searches as required.
• Independently manage and administer an allocated portfolio of matters.
• Manage FICA administration and follow up to ensure all compliance documentation and requirements are completed.
• Maintain accurate and up-to-date physical and electronic filing systems.
• Where applicable, assist with transfers and ancillary Deeds Office transactions.

Requirements

Qualifications & Experience

• Matric certificate is essential.
• A legal secretarial or conveyancing qualification would be advantageous.
• Minimum of 6 years’ experience as a Conveyancing Secretary.
• Experience working with Nedbank and Standard Bank is essential.
• Experience with Investec would be advantageous.
• Strong working knowledge of conveyancing software and systems, including:
  
  • Lexis Convey
  • Web Convey
  • E4 (portal-based system)
  • Windeed
• Basic knowledge of the any accounting system / in house Legal System would be advantageous 
• Proficiency in Microsoft Office, particularly MS Word.