Conveyancing Secretary

SUMMARY:
A dynamic Legal firm is looking to employ a Conveyancing Secretary to join their busy team in Cape Town City.

POSITION INFO:

The Legal firm is based in Cape Town city, a busy space offering a great opportunity for a Conveyancing Secretary. Great offices and working conditions are being offered.

Duties:

• Opening files on all matters and drafting initial letters independently
• Liaising with clients, estate agents, banks, bond and cancellation attorneys, managing agents and homeowners'' associations as is required
• Drafting, preparing and uploading transfer documentation from instruction to registration (possible sectional title transfers, conventional transfers, estate late transfers, subdivisions and consolidations)
• Managing financial aspects up to final accounts, including requesting guarantees, preparing pro forma accounts, reconciling figures, arranging payments and verifying banking details. Opening and closing investment accounts.
• Providing weekly progress reports to clients and agents
• Managing FICA compliance requirements and ensuring documentation is obtained, uploaded and verified on eFIC system
• Handling correspondent matters, including liaising with attorneys nationally, coordinating linked matters, reporting and maintaining ongoing correspondence  between transferring and bond and cancellation attorneys.
• Sending Title Deeds to relevant parties and obtaining acknowledgements, Archiving and closing files in accordance with internal procedures
• Liaising and coordinating with internal departments as required
• Performing administrative tasks such as managing calendars, organising appointments, maintaining records, arranging courier and processing financial transactions related to property transfers
• Ensuring service delivery standards are met for clients and referring partners
• Should have experience working on LEXIS CONVEY and possibly PM PRO

Requirements:

• Ability to work in Cape Town Monday to Friday
• Team player
• Matric with relevant experience
• Good communication skills

If this sounds like you, apply by forwarding your CV directly to this ad. Note that suitable candidates will be contacted telephonically and check your emails, a notification will be emailed. Thank You.