Conveyancing Assistant - Inception - Cpt CBD

SUMMARY:
Busy Cape Town Bond Centre seeking an organized Inception Assistant to manage new bond instructions and file set-up.

POSITION INFO:
Join a dynamic Bond Centre team and kick-start your conveyancing career!
We're looking for an organized, detail-focused individual to manage the critical inception phase of bond registrations. This is a fast-paced role where you'll be the first point of contact for new bond instructions, setting files up for success from day one.
What You'll Do:
Launch new bond files by importing instructions, opening files, and conducting Deeds Office searches. You'll contact clients to confirm instruction details, discuss FICA requirements, request title deeds and cancellation figures, and ensure all documentation meets bank SLA requirements. Working with Legal Suite and bank-specific systems, you'll coordinate hand-overs to drafters while keeping all parties informed throughout the process.
What We're Looking For:
Someone who thrives under pressure, manages high volumes with ease, and has excellent time management skills. You'll need strong telephone manner, good letter-writing ability, independence, and a team-player attitude. Basic knowledge of bond registration processes is essential, along with proficiency in Legal Suite.
Ideal Candidate:

• Paralegal or secretarial qualification (advantageous)
• FICA compliance knowledge
• Bilingual candidates preferred
• Professional, organized, and client-focused