Compliance and Administrative Assistant

SUMMARY:
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POSITION INFO:

A boutique asset management business based in Sandton is seeking a Compliance and Administrative Assistant to provide compliance and administrative support across the business.

The successful candidate will have experience within a financial advisory or asset management environment, with strong working knowledge of FAIS and FICA and an interest in compliance, administration and financial services.

Minimum Requirements

• BCom in Financial Planning, Law, Risk Management or a related field, or an equivalent qualification such as an Advanced Certificate in Wealth Planning or Postgraduate Diploma in Financial Planning.

• Alternatively, demonstrated advanced knowledge of the financial planning environment, including investments, shares, endowments, risk cover, tax and estate duty.

• 2+ years' experience in a Compliance Department or compliance function within the financial advisory or asset management sector.

• FAIS and FICA experience is essential.

• Knowledge of other relevant regulations, including JSE Equities Rules, will be advantageous.

• A Compliance and Risk Certificate or similar qualification will be advantageous.

• Knowledge of company secretarial responsibilities and/or the Companies Act will be advantageous.

• Strong integrity, honesty and work ethic.

• High level of initiative with the ability to work independently and make sound decisions.

• Strong communication, administration, reporting, problem-solving and time-management skills.

• Ability to build effective working relationships with employees, management, regulators and external service providers.

Key Responsibilities

Compliance

• Maintain and support the business's FAIS Compliance Risk Management Plan.

• Ensure FAIS policies, procedures and processes remain aligned with legislative and regulatory requirements.

• Prepare and submit required regulatory reports accurately and timeously.

• Monitor compliance with FAIS requirements and identify potential breaches or areas of non-compliance.

• Investigate compliance issues and ensure appropriate reporting and follow-up.

• Maintain relevant FSCA and regulatory registers and ensure required profile changes are completed.

• Ensure representatives and Key Individuals remain appropriately authorised and fit and proper.

• Review agreements and documentation for compliance with FAIS requirements.

• Support compliance reporting and follow up on outstanding actions.

• Provide guidance to employees on compliance requirements and assist with implementing appropriate controls.

• Assist with staff training on FAIS and compliance matters.

• Liaise with regulators, external compliance officers and relevant service providers.

FICA & AML

• Support compliance with FICA and Anti-Money Laundering requirements.

• Implement and maintain the approved FICA Risk Management and Compliance Programme (RMCP).

• Monitor client verification and screening during onboarding.

• Ensure ongoing client re-verification and screening in line with the RMCP.

• Identify and report potential compliance breaches, suspicious transactions and other reportable matters.

• Assist with staff training on FICA and AML requirements.

• Maintain effective relationships with regulators, external compliance officers and service providers.

Administration

• Coordinate appointments and meetings, including Board, Investment Committee and Product Committee meetings.

• Arrange business travel, including flights, accommodation, transfers and relevant documentation.

• Maintain employee absence schedules, including business travel, leave, public holidays and office closures.

• Attend meetings and prepare meeting notes.

• Assist with preparing board resolutions and coordinating electronic signatures.

• Assist with reviewing contracts and agreements when required.

• Provide general administrative support across the business.

• Assist with creating and maintaining a positive working environment.

Key Skills & Competencies

• Integrity and honesty

• Investment, fund and financial product knowledge

• Strong FAIS and FICA knowledge

• Excellent written and verbal communication

• Strong administration and reporting skills

• Time management and deadline management

• Problem-solving ability

• High level of initiative

• Ability to work independently and as part of a team

• Attention to detail

Please note that only shortlisted candidates will be contacted. Should you not receive a response within 14 days, kindly consider your application unsuccessful.

Your CV will be retained on our database for future opportunities that may match your profile. Candidates are also welcome to submit their CVs directly to or register on our website at for consideration for future roles.