Company Secretarial Coordinator

SUMMARY:
Our Client based in Johannesburg is looking for a Company Secretarial Coordinator

POSITION INFO:

Qualification/Requirements

• Qualification in corporate governance and administration
• Qualified Chartered Secretary (ACIS - Institute of Chartered Secretaries and Administrators) preferred.
• Min 3 Years relevant experience in a company secretarial role
• High level of computer literacy incl. Excel, MS word, PowerPoint, Salesforce
• An excellent understanding of Company Law and the ability to interpret written laws
• An excellent understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings
• (An undergraduate law degree such as B. Proc, B. Juris, LLB with Company / Corporate Law as a subject will be advantageous)
• Experience in the Logistics Industry and/or SADC region advantageous

Responsibilities

• Manage the company secretarial operations across various countries and operational companies in Africa and abroad
• Work closely with the local teams to ensure compliance with all local legislation in various countries and corporate governance best practice
• Administration and maintenance of Group companies'' secretarial records - ensuring statutory documents/records are up to date and in safekeeping and updating corporate information
• Affecting corporate changes in directorship / shareholding / incorporation of new companies, amending Memoranda and Articles/MOI, and deregistration / liquidation of companies as per business requirements in conjunction with local service providers.
• Preparation and timeous lodgment of all statutory and other relevant returns with registrar of companies in conjunction with local service providers
• Changing bank mandates in conjunction with finance department
• Review of financial statements for statutory compliance and accuracy of statutory information
• Drafting of director resolutions and minute taking
• Preparation of meeting agendas and ensuring correct compilation and timeous distribution of meeting packs
• Corporate advisory and coordination (in collaboration with outsourced legal service providers where applicable)
• Development and implementation and maintenance of corporate delegations of authority, policies and procedures, group organigrams, committee terms of reference and board charters
• Administrative tasks such as assistance with preparing correspondence, completing forms and facilitating execution of documents
• organizing and maintaining documents and records in a paper and/or electronic filing systems
• Liaising with external stakeholders inter alia, legal and cosec service providers, other counterparties and regulators.
• Liaising with and reporting to internal stakeholders
• Staying abreast of and advising on corporate regulatory requirements and developments and impact of changes
• Maintaining strict confidentiality of all tasks executed

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