Company Compliance Secretary

Recruiter:

Staff Solutions Recruitment

Job Ref:

CPT000404/HG

Date posted:

Thursday, August 27, 2026

Location:

Port Elizabeth, South Africa

Salary:

Monthly

SUMMARY:
NEW VACANCY!!
Our client, a leading professional services firm, has an exciting opportunity available for a Company Compliance Secretary based in Gqeberha.

POSITION INFO:
Key Duties and Responsibilities

Maintain a professional, organised, and efficient office environment that supports the smooth operation of the business.
Provide comprehensive administrative and secretarial support to management and the wider team.
Maintain accurate and up-to-date company records, databases, contact lists, statutory registers, and corporate information.
Professionally manage incoming telephone calls, emails, and correspondence, ensuring timely responses and appropriate escalation where required.
Prepare, format, proofread, and distribute business correspondence, reports, presentations, meeting minutes, and other corporate documentation.
Maintain and administer electronic and physical filing systems, ensuring records are accurate, secure, readily accessible, and compliant with company policies.
Safeguard the confidentiality, integrity, and security of all company, client, and stakeholder information.
Retrieve, manage, and distribute company documentation and records as required.
Identify and implement improvements to administrative processes to enhance operational efficiency.

Company Secretarial & Statutory Responsibilities

Administer all statutory amendments with the Companies and Intellectual Property Commission (CIPC), including changes to directors, auditors, registered office addresses, financial year-ends, company names, and other statutory information.
Process share transfers, allotments, and related transactions while maintaining accurate and up-to-date share registers.
Manage statutory amendments relating to Close Corporations in accordance with applicable legislation.
Update and maintain Trust Beneficial Ownership (BO) information on the relevant systems and submit Beneficial Ownership Registers to the Master of the High Court where required.
Prepare, generate, and submit Beneficial Ownership documentation for annual duty lodgements in compliance with legislative requirements.
Process voluntary company deregistrations, reinstatements, and other CIPC applications.
Prepare and submit all company secretarial and statutory documentation accurately and within prescribed legislative deadlines.
Monitor compliance with applicable company legislation, regulatory requirements, and corporate governance standards.

Compliance & Quality

Adhere to the firm's System of Quality Management (SOQM), internal policies, procedures, and quality assurance standards.
Comply with the firm's Code of Conduct, HR policies, and the professional and ethical standards prescribed by SAICA, IRBA, and IESBA.
Provide general company secretarial and administrative support and perform any other duties reasonably assigned by management.

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