Committee Secretary Advanced

SUMMARY:
Provision of corporate governance advisories to the Boards, Board Committees, EXCOs, individual directors and executives of the company and its Subsidiary Companies

POSITION INFO:

• Provision of company secretarial services to the Boards and Committees of the company and its Subsidiary Companies
• Preservation of institutional memory and records management
• Stakeholder management

ACADEMIC QUALIFICATIONS

• Minimum: LLB, B.Admin (Law), B.Comm (Law), BA (Law) or equivalent qualification.
• LLB and Higher Diploma in Company Law.
• Advantage: Higher Diploma in Company Law or Masters in Company Law

RELEVANT EXPERIENCE

• At least 6 years’ experience in company secretarial environment with at least 4 years’ experience as a Company Secretary or Assistant Company Secretary in the public sector environment.

SOFT SKILLS

• Build strategic working
• Relationships Administrative
• Interpersonal Management
• Negotiating  
• Reporting
• Vetting
• Facilitate change

BEHAVIOURAL ATTRIBUTES

• Attention to Detail
• Assertiveness
• Confidentiality
• Independent
• Building trust
• Judgement
• Work under pressure
• Tact
• Diversity Management
• Emotional Intelligence

MAIN OUTPUTS/ KPA’S

• Assist with the preparation of board skills matrices.
• Assist with the induction and orientation of directors.
• Assist with the provision of legal and corporate governance counsel to the Board, Board
• Committees, individual directors and individual executives.
• Ensuring that governance instruments are regularly updated.
• Ensuring that board members and executives are regularly updated of developments in
• legislation, regulation and corporate governance practice applicable to the company and its
• Subsidiary Companies.
• Assisting with the management of legal and administrative proceedings on behalf of the board
• of directors and board committees.
• Developing and supervising the implementation an annual non-executive director training and
• development programme.
• Managing all individual and collective board and board committee evaluations.
• Assisting with ensuring compliance with all law, regulation and best practice applicable to Land
• Bank and its subsidiaries.

Detailed Description (INPUT)

• Ensuring that appropriate arrangements have been made for all Board, Board
• Committee and EXCO meetings and workshops
• Ensuring that Board, Board Committee and Executive Committee engagements are
• properly managed including providing procedural guidance and support to members
• of the Board, Board Committee and EXCO during the course of proceedings
• Taking, writing-up and maintaining minutes of Board, Board Committee and EXCO.
• Keeping a register of Board, Board Committee and EXCO resolutions as prescribed and
• assisting in ensuring that the resolutions, instructions and wishes of the board and board
• committees are executed.
• Attending to all director, prescribed officer and invitee disclosure requirements.
• Ensuring that the annual JSE compliance letter is filed if required.
• Drafting and distributing SENS announcements as required.
• Liaising with internal and external stakeholders as delegated by the company secretary.
• Submission of statutory returns to the CIPC
• Preparing an annual business plan and budget for the areas own area of responsibility.
• Assisting with drafting the relevant parts of the corporate plan, corporate scorecard, shareholder
• compact, integrated annual report, quarterly reports and such other returns, reports and
• memoranda as may be required by the Board, Board Committees, the Executive Committee,
• individual directors and executives, and regulatory authorities
• Managing service providers within own area of responsibility.
• Ensure the effective management of risk within area of responsibility

Detailed Description (INPUT)

• Ensuring that institutional memory is preserved and that knowledge which has been
• accumulated is accessible and shared.
• Ensuring that all information and records which are a responsibility of the Office of the Company
• Secretary are managed in terms of all applicable legislation, regulation, frameworks, policies,
• systems, plans, best practice and the Company Secretary Records Management Standard
• Operating Procedures.
• Maintain minute books and other statutory documents in accordance with legislative
• requirements and best practice
• Influence the design and implementation of the necessary information architecture to manage
• information in the Secretariat Unit, the company Intranet and Website
• Control access to information from internal and external stakeholders.

Detailed Description (INPUT)

• Build and maintain effective relations with board members particularly the chairpersons of the
• Boards of directors and the chairpersons of Board committees
• Build and maintain relationships with members of Executive Management particularly CEO and
• MD
• Build and maintain relationships with other members of staff of the company and its Subsidiary
• Companies.
• Compile and maintain a database indicating the role players, expected outputs, contact details