Committee Secretary

SUMMARY:
Key performance areas:

• Provide effective administration for all meetings
• Draft agendas in consultation with Management, and the Company Secretary
• Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
• Ensure the timeous collation and dispatch of board packs and support to Committee and Board members and invites
• Draft accurate and professional Committee Chairpersons' reports in preparation for the Board meetings
• Electronic recording and preservation/safeguard of all proceedings of Committees and Board meetings
• Attend meetings and prepare accurate and professional minutes for the Company Secretary’s review
• Prepare extracts of resolution and minutes for all Board and Committees proceedings
• Prepare and track action items from Board, Board Committees, ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning)
• Assist the Company Secretary with drafting reports to Management, Board and Committees
• Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
• Provide corporate governance advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation
• Review of the Governance Committees Terms of Reference/Charters
• Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees)
• Undertake any ad hoc duties as guided by the Company Secretary

POSITION INFO:
Requirements:

• At least 2 years of experience as an Administrator in a corporate secretariat office is essential
• Extensive experience in minute-taking is essential. Candidate must have an average typing speed between 100 to 150 pm
• Experience in implementing strategy, plans, programs, and procedures
• A minimum of three-year degree in relevant field (B Proc, LLB) Studying towards Chartered Secretariat Certification with the Institute of Chartered Secretaries will serve as an advantage
• Experience in the financial services industry will serve as an advantage, Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirements