Client Liaison Receptionist & Administrator

Recruiter:

Time Personnel

Job Ref:

CPT004783/Meg

Date posted:

Monday, September 15, 2025

Location:

Cape Town, South Africa

SUMMARY:
Vibrant, Energetic and Proactive?
Do these three words describe your qualities and attitude in the workplace?

Our client a large modern forward-thinking company requires you to have reliable transport to work in Cape Town CBD. Excellent grooming and very well spoken to be the front face representing their leading organisation.

POSITION INFO:
REQUIREMENTS

Matric, relevant qualification advantageous
2-5 Years experience in similar roles
Proficient with Microsoft Office Suite
Proficient in the English language (Read, write & speak)
Professional appearance
Solid communication skills, both written and verbal
Front-facing orientation
Attention to detail
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organise, multitask, prioritise and work under pressure
Ability to accommodate flexibility if necessary

DUTIES

Serve visitors by greeting, welcoming, directing and announcing them appropriately
Support the Office Management for the purpose of ensuring the efficient running of the office
Perform clerical duties such as filing, photocopying, collating, faxing, and binding
Ensure knowledge of staff movements in and out of the organisation
Arrange for necessary repairs/changes for maintenance suppliers/service providers
Maintain general condition and tidiness of the office
Answer, screen and forward any incoming phone calls while providing basic information when needed
Receive and sort daily mail, deliveries and couriers for office staff
Maintain security by following procedures and controlling access
Maintain inventory of office supplies and materials, and place orders where necessary
Perform other clerical duties such as filing, photocopying, collating, faxing and binding etc.
Update contact lists and add new employees
Maintaining documents on the corporate SharePoint folder updating documents involving staff and maintenance contractors
Receive and verify invoices from suppliers and vendors.
Systematically capture and enter invoice details into Sage.
Ensure accuracy and completeness of all invoice data.
Coordinate with the finance department to resolve any discrepancies or issues with invoices.

Salary: R negotiable dependent on experience

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