Centurion Debtors Clerk

SUMMARY:
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POSITION INFO:

Centurion Debtors Clerk

Location: Centurion, Gauteng

Position Type: Full-Time, Permanent (after 3-month probation period)

Industry: Automotive Parts Importation & Distribution

Salary: R20,000 – R25,000 CTC per month (Negotiable based on experience and qualifications)

About Our Client

Our client is a leading importer and premier distributor of premium automotive replacement parts, workshop equipment, and specialized vehicle components operating across Southern Africa. Built on structured standard operating procedures, robust logistics, and industry-leading systems, the organization fosters a culture of operational efficiency, internal financial control, continuous improvement, and career development.

About the Role

On behalf of our client, we are seeking a meticulous, proactive, and results-driven Debtors Clerk to join their finance team. Reporting directly to the Financial Manager, you will take full accountability for maintaining accurate customer accounts, managing credit control, following up on overdue balances, handling daily banking and cash-ups, and executing month-end reconciliations. This role requires sharp numerical acumen, assertive dispute resolution skills, and the organizational rigor needed to maintain smooth, audit-ready financial operations.

What’s on Offer?

• Basic Salary: R20,000 – R25,000 CTC per month (negotiable based on experience and qualifications).

• Benefits: Membership in the company Provident Fund and an annual December Bonus.

• Career Advancement: Opportunities to gain well-rounded financial exposure and grow within an established, expanding national distributor.

Working Hours & Environment

• Standard Hours: Monday to Friday, 08:00 – 17:00 (60-minute lunch break). Occasional overtime required during month-end closes, reporting deadlines, or audits.

• Environment: Professional, fast-paced corporate and wholesale distribution finance environment.

• Compliance & Operations: Company financial policies, standard operating procedures, and Health & Safety regulations must be strictly adhered to and upheld at all times.

Key Responsibilities

• Debtors & Credit Control: Timeously distribute monthly customer statements, rigorously pursue overdue accounts, monitor credit limits, and issue final demand notices when required.

• Reconciliations & Queries: Investigate and resolve customer account queries, manage pending credit notes, claims, and refunds, and generate monthly franchise fee invoices.

• Credit Notes & Invoicing: Accurately process and issue authorized credit notes, monitor daily invoice sequence numbers, and maintain systematic invoice filing.

• Cash-Up Balancing & Banking: Balance daily cash-ups (afternoon cash and morning paperwork), complete daily banking runs, and prepare documentation and spreadsheets for scheduled G4S cash collections.

• Petty Cash Management: Disburse petty cash, maintain allocation journals, perform detailed reconciliations, handle paperwork for related entities, and manage cashier floats.

• Filing & Audit Readiness: Maintain structured physical paper banks (cash-ups, credit notes, invoices, and petty cash) and ensure overall records are audit-ready.

• Office & Administrative Support: Procure office and warehouse consumables/cleaning supplies, provide front-desk lunch cover relief at reception, and support the Financial Manager with ad-hoc reporting.

Requirements & Qualifications

• Experience: Minimum 3+ years’ proven finance experience dedicated to debtors, credit control, reconciliations, cash-ups, and month-end reporting.

• Education: Grade 12 / Matric PLUS a completed tertiary qualification (Degree or National Diploma) in Finance or Accounting.

• Systems Knowledge: Advanced proficiency in MS Office (particularly MS Excel, Word, and Outlook) and hands-on experience using recognized financial accounting/ERP software packages.

• Attributes: High attention to detail, strong analytical and numerical reasoning, deadline orientation, and assertive negotiation and conflict resolution skills under pressure.

• Beneficial Experience: Direct exposure to automotive parts, warehousing, or wholesale distribution; familiarity with branch/franchise accounting and multi-float petty cash management.

Strict Legal Requirements

Background screening, credential verification, and reference checks will be conducted on all shortlisted candidates.

• Must be a South African citizen with a valid South African ID.

• Must hold a valid driver's license.

• Must have a clean criminal record.

• Must have a clean credit check (clear ITC record with no adverse listings, judgments, or defaults).

• Must have verifiable, contactable references from previous finance employers.

Required Documentation for Application

Please ensure that you submit the following documentation with your application:

• Detailed CV: Must clearly articulate your finance/debtors track record, accounting software used, and day-to-day reconciliation duties.

• ID Copy: Certified copy required as proof of South African citizenship.

• Driver’s License Copy: Valid copy required for employment records.

• 3 Months Recent Payslips: Your latest three consecutive months of salary advice.

• Supporting Documents: Copies of your Matric certificate, Finance Degree/Diploma, and relevant accounting certifications.

Apply Now

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Please Note: Only shortlisted candidates who meet all requirements, will be contacted. If you do not hear back within two weeks, please consider your application unsuccessful. Eastern Personnel is fully POPIA compliant, and all personal information will be processed securely and solely for recruitment purposes.