SUMMARY:
Capital Equipment Administrator
POSITION INFO:
Qualification
- Matric / Senior Certificate
Requirements
- 3 - 5 Years experience in related field
- Valid drivers license
- Computer Literacy: Excel, Word, Outlook, OneDrive, MS Teams
- Effective Time Management
- Record keeping
- Methodical
- Able to work under pressure
- Effective communication and interpersonal skills with superiors, colleagues and suppliers
- Attentive to detail, and ability to multi-task and to be able to use own initiative.
- Critical thinking and problem-solving skills.
- Planning and organization
- Decision making
- Be Proactive
- Effective communication and teamwork skills
- The ability to plan ahead and deal with unexpected changes.
- Effective conflict management, and ability to work as part of a team
Duties
- Processes all service / repair quotations.
- Generates all service / repair invoices.
- Maintains records, files and CRM System and other systems with respect to all servicing and repairs.
- Maintains Equipment Parts Pricing and Costing files and updates are done where necessary.
- Places all orders for Equipment Parts with Procurement Officer
- Follows up on outstanding orders.
- Assist in maintaining the Health & Safety principles of the organization.
- Work within the Company's Quality Management System
- Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained.
- Documentation of NCA’s and AR’s where relevant.
- Best Practices – Improve processes and policies in support of organisational goals.
- Formulate and implement departmental policies and procedures to maximise output.
- Monitor adherence to procedures.
- Administrative excellence
- Filing, Archiving, communication
- Compiling and updating Monthly Reports for Capital Equipment
- Support and assist Capital Equipment Team and other supporting functions.
