CASH BOOK AND CREDITORS CLERK

SUMMARY:
Hilton Area – KwaZulu Natal: The Cash Book & Creditors Clerk is responsible for the accurate processing, reconciliation, and control of cash book and creditor transactions for all entities falling under the company, ensuring compliance with company policies and strict monthly deadlines.
 
This is a LIVE OUT position.

POSITION INFO:

MINIMUM REQUIREMENTS
 

• Relevant Bookkeeping/ Accounting qualification advantageous
• At least 3 years’ experience in a similar role.
• Experience using Pastel
• Computer literate
• Exceptional communication and reporting skills (written & verbal)
• General Administration skills
• Strong cashbook, creditors, debtors and inventory
• Ability to work under pressure
• Valid driver’s license

• Capture and process all supplier invoices in Pastel.
• Ensure all invoices are accurate, complete, and correctly matched to approved purchase orders.
• Confirm that all invoices are authorised and signed by the necessary parties prior to processing.
• Process all creditor invoices by the 10th of each month for all entities.
• Reconcile all creditor accounts and verify balances against the age analysis.
• Prepare creditor payment packs, including all supporting documentation.
• Compile and prepare the CSV banking file for month-end creditor payments.
• Ensure that all creditor reconciliations, payment packs, and CSV bank files are completed by the 20th of each month.
• Respond promptly to supplier and internal creditor-related queries.
• Maintain accurate filing of all creditor invoices and supporting documentation.

• Capture all cash book transactions daily in Pastel, including receipts and payments.
• Perform daily bank reconciliations for all bank accounts.
• Investigate and resolve reconciling items and discrepancies promptly.
• Ensure cash books are accurate, balanced, and up to date at all times.
• Allocate and reconcile customer receipts where applicable.
• Prepare cash book schedules and reports for month-end processing.

• Assist with annual external audit preparations and collate required cash book and creditor documentation.
• Maintain proper filing and record keeping of all financial documentation.
• Attend to internal and external queries related to the role.
• Perform ad-hoc tasks as assigned and any other reasonable duties related to the position.