Buyer Administrator (Textiles)

SUMMARY:
A well-established clothing manufacturer is seeking a detail-oriented and proactive Buyer Administrator to join their procurement team. The successful candidate will support the sourcing and purchasing of fabric, trims, accessories, packaging, and other production materials, ensuring accurate administration and timely delivery to support uninterrupted production.

POSITION INFO:
Key Responsibilities:

• Purchase fabric, trims, accessories, packaging, and other production materials according to approved requirements
• Liaise with Production and Planning regarding material requirements and delivery dates
• Ensure materials are ordered timeously to prevent production delays
• Monitor supplier lead times and communicate potential delays proactively
• Source alternative materials or suppliers where required
• Ensure purchased materials meet required specifications and quality standards
• Review stock requirements and purchasing needs, working closely with Stores/Warehouse to identify shortages and critical stock items
• Monitor minimum and maximum stock levels and avoid unnecessary overstocking or obsolete stock
• Assist with stock investigations where purchasing discrepancies arise
• Process purchase requisitions and purchase orders accurately
• Maintain complete purchasing records, including supplier quotations and supporting documentation
• Match purchase orders with supplier invoices and delivery documentation
• Capture and maintain accurate pricing information
• Provide purchasing reports to management as required
• Maintain confidentiality of supplier pricing and commercial information

• Matric
• Minimum 1–3 years' buying/procurement administration experience, preferably within a clothing or textile manufacturing environment
• Proficient in MS Office (Excel essential); experience with ERP/purchasing systems advantageous
• Excellent organisational skills and high attention to detail
• Ability to work under pressure and meet tight production deadlines
• Strong communication skills and ability to liaise across departments