Bookkeeper - Various areas (Gauteng, Eastern Cape and Mpumalanga)

SUMMARY:

We are looking for experienced candidates for our client in Gauteng, Mpumalanga and the Eastern Cape

Role Purpose

Key Responsibilities

• Capture and process all financial transactions on the approved accounting system.
• Perform bank reconciliations covering cash, EFTs, card transactions, debtor deposits and company payments.
• Process and reconcile creditor accounts and ensure payments are made within approved terms and limits.
• Complete month-end creditor statement reconciliations and investigate discrepancies.
• Manage month-end accounting procedures and prepare monthly and year-end financial reports.
• Maintain accurate accounting records through trial balance.
• Apply sound accrual accounting principles across the accounting function.
• Complete and maintain financial documentation required for credit applications and audits.
• Assist with year-end audit preparation by providing accurate financial information and supporting documentation.
• Manage and resolve accounting and financial queries, escalating material issues to the Directors.

• Manage and process monthly payroll, including salary and wage calculations and payments.
• Capture and maintain accurate payroll data on the approved payroll system.
• Process and reconcile statutory and employee-related deductions, including PAYE, UIF, SDL, provident funds, medical aid, garnishee orders and relevant union deductions.
• Investigate and resolve payroll queries timeously.
• Maintain accurate employee payroll and leave records in liaison with HR.
• Prepare and submit relevant employment-related reports, including WRA or IOD documentation, within prescribed timelines.
• Liaise with bargaining councils, statutory bodies and other relevant organisations where required.

• Prepare, reconcile and submit VAT201 and EMP201 returns and ensure payments are made within statutory deadlines.
• Assist with EMP501 mid-year and annual reconciliations and submissions.
• Maintain accurate supporting documentation for all statutory submissions.
• Ensure compliance with applicable financial, payroll, tax, POPIA/PAIA and other legislative requirements.

• Perform regular and accurate bank, creditor, payroll and balance sheet reconciliations.
• Investigate and resolve reconciliation discrepancies.
• Maintain effective financial controls and ensure transactions are properly authorised and recorded.
• Manage the site change float and ensure all checks, balances and monthly reconciliations are completed.
• Manage and safeguard petty cash and ensure all transactions are properly recorded and supported.
• Report any financial discrepancies or control weaknesses to the Directors.

• Maintain an accurate, organised and confidential filing system for financial, payroll and employee records.
• Ensure records are retained and archived in accordance with company standards and statutory requirements.
• Maintain employee records and documentation in liaison with HR.
• Ensure financial and employee information is handled in accordance with POPIA/PAIA requirements.

• Manage the accounting office and coordinate day-to-day accounting activities.
• Monitor the accuracy and timeliness of accounting inputs performed by other administrative employees.
• Provide guidance and support to employees regarding finance, payroll and accounting queries.
• Liaise regularly with Directors and senior management regarding financial and accounting matters.
• Ensure delegated accounting responsibilities are properly completed and controlled.
• Perform additional accounting and administrative duties as reasonably required by management.

POSITION INFO:

Role Requirements

• Matric / Grade 12.
• Relevant accounting or bookkeeping qualification would be advantageous.
• Proven experience in a bookkeeping/accounting role with responsibility for the full accounting function.
• Experience processing accounting transactions through to trial balance.
• Strong practical experience in bank, creditor, payroll and other financial reconciliations.
• Thorough understanding of accrual accounting.
• Experience with payroll processing and statutory deductions.
• Experience with VAT201, EMP201 and EMP501 submissions.
• Working knowledge of South African payroll and tax requirements.

• SAGE 300 Accpac.
• SAGE 300 People Payroll.
• Microsoft Office, particularly Excel.

• Strong numerical and analytical ability.
• Excellent reconciliation and attention-to-detail skills.
• Strong understanding of accounting principles and financial controls.
• Accurate and methodical approach to financial administration.
• Ability to meet strict month-end, payroll and statutory deadlines.
• Strong problem-solving and investigative skills.
• High level of integrity and confidentiality.
• Strong organisational and administrative skills.
• Ability to communicate effectively with employees, management, Directors and external stakeholders.
• Ability to work independently while taking full ownership of the accounting function.