Bookkeeper / Senior Billing Administrator GP

SUMMARY:
Job Title: Bookkeeper / Senior Billing Administrator 
Location: Centurion - Gauteng 
Industry: Security Services / Finance & Billing Administration
Type:  Full-Time      / Environment:  Fast-paced, detail-oriented, deadline-driven


About the Role
Our client is looking for an experienced Bookkeeper / Senior Billing Administrator to join their finance team based in Centurion, Gauteng.  This is a critical role responsible for managing approximately 65% of the company's Security Division billing, including all Asset Protection revenue (excluding MPU) and all Technical revenue. The successful candidate will ensure the accurate, complete, and timely processing of recurring and ad-hoc client billing while maintaining strong financial controls and delivering exceptional service to both internal stakeholders and clients.

POSITION INFO:
What you’ll be doing

• Maintain a documented system of policies, procedures, and controls for the day-to-day functions of the Billing Department.
• Manage the complete monthly recurring and ad-hoc billing process, ensuring:
• Completeness – All services rendered are invoiced.
• Accuracy – Billing is processed in accordance with client Service Level Agreements (SLAs).
• Timeliness – Monthly billing deadlines are consistently achieved.
• Correct Classification – Revenue is accurately allocated between recurring, ad-hoc, divisions, and branch splits.
• Open and maintain new client accounts accurately within company systems.
• Ensure client discounts are applied in accordance with approved customer agreements.
• Ensure invoices are issued and distributed to clients accurately and within agreed deadlines.
• Manage client billing queries and escalations while providing professional and timely communication.
• Prepare and maintain monthly reports and reconciliations, including:
• Revenue Analysis.
• Monthly recurring billing updates.
• Billing reconciliations and financial reporting.
• Process approved credit notes accurately and in accordance with company procedures.
• Provide support to the finance and billing team during peak operational periods.
• Maintain an organised accounting and billing filing system to ensure compliance and audit readiness.
• Perform additional finance and administrative duties as delegated by the Finance Executive or Financial Manager.

• A qualification in Accounting, Bookkeeping, or a related financial field (minimum bookkeeping qualification required).
• Minimum 5 years' relevant experience in bookkeeping, billing administration, or a similar accounting environment.
• Proven experience managing high-volume recurring and ad-hoc billing processes.
• Strong understanding of bookkeeping principles, invoicing, reconciliations, revenue reporting, and financial controls.
• Excellent Microsoft Office skills, particularly Microsoft Excel.
• Exceptional attention to detail with a high level of accuracy.
• Strong organisational, planning, prioritisation, and time management skills.
• Excellent communication and interpersonal skills with the ability to engage professionally with clients and internal stakeholders.
• Ability to work independently while managing multiple priorities and meeting strict monthly deadlines.
• A proactive, solutions-driven attitude with a strong sense of ownership and accountability.

• Permanent position.
• Competitive salary of approximately R25 000 per month, based on experience and qualifications.
• Employer Provident Fund.
• Opportunity to play a key role within a well-established finance team.
• Exposure to a large-scale, high-volume billing environment.
• A collaborative workplace that values accountability, initiative, and continuous improvement.

• This role is responsible for processing approximately 65% of the company's Security Division billing, including all Asset Protection revenue (excluding MPU) and all Technical revenue.
• Accuracy, confidentiality, and meeting strict monthly billing deadlines are critical to success in this position.
• The successful candidate must be comfortable working in a fast-paced environment with high transaction volumes while maintaining exceptional attention to detail.
• The selection process will include interviews, reference checks, qualification verification, and other pre-employment screening where applicable.