Bookkeeper / Project Accounts Administrator

SUMMARY:
Numbers only tell the full story when someone is watching every detail. We're looking for a meticulo

POSITION INFO:

Numbers only tell the full story when someone is watching every detail. We're looking for a meticulous, commercially-minded Bookkeeper to take ownership of our financial administration and give management a clear, accurate picture of every project and the business as a whole. Our client is in the interior design industry with multiple client projects on the go and are looking for someone to work closely with the project managers ensuring accurate financial administration and cash flow management. 

Why join this team?

• This isn't a basic data-entry bookkeeping role. You will work across client invoicing, project cost tracking, supplier payments and payroll, connecting the dots between client approvals, project costs and financial outcomes. If you enjoy getting to the bottom of a discrepancy rather than just flagging it, this role gives you real ownership over how the numbers come together.

What you will be doing:

• Prepare and issue client invoices and statements, and follow up on overdue accounts
• Allocate project costs, supplier invoices and payments to the correct client or project
• Capture, verify and process supplier invoices and payment schedules
• Reconcile supplier statements, client accounts and bank accounts
• Process company expenses, credit card transactions and staff reimbursements
• Prepare and process monthly payroll, payslips and leave records
• Maintain VAT records and support month-end and year-end accounting processes
• Prepare financial reports, aged receivables/payables and project cost summaries for management
• Maintain accurate Excel/Google Sheets trackers and an organised filing system
• Liaise with clients, suppliers, staff and the company's accountant or payroll provider
• Identify and investigate discrepancies, duplicate payments and unusual transactions

What we're looking for:

• Minimum 5 years' experience in bookkeeping, accounting administration or a similar role
• Minimum of matric or a national diploma in accounting or finance
• Exceptional attention to detail and strong analytical skills
• Advanced Excel/Google Sheets skills
• Experience with project or job-costing accounting is ideal
• Strong organisational skills and the ability to manage multiple clients and projects at once
• Comfortable working independently and taking ownership without constant supervision
• Trustworthy, discreet and able to handle confidential financial information
• Calm under pressure and deadline-focused
• A proactive problem-solver

About us:

• We are a fast-paced, project-driven business where accuracy and accountability matter. Our team values people who take initiative, communicate clearly and can be trusted with sensitive financial information.

What is in it for you:

• The chance to take real ownership of the bookkeeping and financial administration function
• Exposure to project accounting across multiple clients, not just routine data capture
• A role where your analytical eye and follow-through are genuinely valued
• Direct interaction with management, clients, suppliers and external accountants

Please note if you haven't heard back from us within two weeks of submitting your application, unfortunately your application has not been successful this time. We'd still love to stay connected, follow us online and keep an eye out for future opportunities that match your profile.