Bookkeeper / Payroll Administrator

SUMMARY:
Our client in Boksburg (Gauteng) is seeking a Bookkeeper / Payroll Administrator to join their team.

POSITION INFO:
Position: Bookkeeper / Payroll Administrator
Location: Boksburg, Gauteng
Salary: Market Related
Closing Date: Thursday, 30 September 2021

Qualifications:

• High School Diploma required
• Strong Bookkeeping experience
• 1 Year experience working with Pastel Evolution Accounting software 
• Good computer skills, especially Microsoft Office
• Experience in the Engineering/Manufacturing industry preferable
• VIP Payroll experience preferable

• Capturing all accounting record entries and reconciling all accounts as per below:
• - Cash Books
• - Petty Cash
• - Supplier Invoices
• - Customer Invoices
• - General Ledger Journals
• - Supplier Journals
• - Customer Journals
• - Accruals
• - Electricity meter readings
• Ensuring that all sequential documents submitted to the accounting department is done so sequentially and accounting for any missing documents to ensure completeness
• Casting all documents that are brought to the accounting department to ensure accuracy
• Collating all necessary documents and loading all payments for approval and release by management accountant
• Collating all documentation and communicating with Supplier’s/Customer’s on all discrepancies that may arise from time to time
• Ensuring that customer statements is emailed monthly
• Compilation and submission of all company applications to be approved by management accountant/financial director
• Compilation, submission and payment (After approval obtained from management accountant) of statutory records as per below:
• VAT201
• Reconciliation of all deliveries with customer purchase orders monthly
• Reconciliation of creditor statements to GL balance 
• Reconciliation of sundry debtor electricity meter readings 
• Reporting accounting records to trial balance level
• Managing and updating Fixed Asset Register monthly
• Managing and issuing Petty Cash monies
• Performing weekly Petty Cash counts and reconciliation to Pastel Partner
• Weekly EFT payments to COD suppliers
• Weekly wage and casual payments
• Foreign supplier documentation and subsequent payments
• Foreign customer documentation and subsequent payments
• Monthly creditor payments
• Handling basic administrative duties including data entry, filing and faxing
• Ensure confidentiality of all information
• Perform other duties and special projects as requested by management

• Managing the clocking system, including correction of any hardware and software issues.
• Distribution of time sheets to department managers for authorisation, ensuring all relevant supporting documentation has been received.
• Importation of time sheets into VIP Payroll software
• Computation of salaries and wages using the VIP Payroll software.
• Keep records of leave pay, garnishees and any cash disbursements.
• Exporting Journals to Bookkeeper for importing into the accounting system
• Works closely with Human Resources and Accounting staff on all payroll related issues.
• Update payroll records as appropriate.
• Liaising with HR on any changes to pay, deductions, legislation and additional employees.
• Assisting HR Department with additional administrative duties as requested.
• MIBFA Monthly contribution submission
• Monthly SARS E-filing submissions
• Annual EMP501 Submission to SARS
• Return of earnings calculations
• Administration of payroll 3rd party payments (Medical Aid, UIF, Garnish orders, provident fund, union)

• The processing of your personal information and sharing it with third parties for verifications. 
• The exercising of your rights provided for by POPIA. 
• To acknowledge that Hutech International Group (Pty) Ltd will keep the record of your personal information confidential.

NB! This job is now closed. You can apply for other jobs by uploading your CV.