Bookkeeper - Linbro Park, Sandton

SUMMARY:
Urgently seeking a Bookkeeper / Financial Officer for a 12 month contract. To undertake all aspects of an accountant and to prepare and examine financial records, assuring information is up to date and accurate.

POSITION INFO:

Main Duties and Responsibilities

Processing daily transactions from Bank Statements & weekly bank reconciliations in:

1. Current Rand Account
2. USD account
3. Euro Account

Other daily/monthly functions

• 14 x Company credit cards administration & reconciliation.
• 14 x Petrol and vehicle maintenance cards administration & reconciliation.
•  9 x Sales Reps Commissions and incentive reports preparation for salaries.
•  Responding to daily Inward TT payments received from the bank.
•  Sales reps analysis: expenses vs sales.
•  Sales Reps allowance sheet administration.
•  Facilitating reps with vehicle maintenance authorisations with the fleet department.
• Facilitating reps with expense requests for upcoming trips.
• VAT reconciliation and submission on E- Filing system-monthly & compliance (audits).
• EMP201-Employee Tax- E Filing system-monthly.
• UIF Submissions & Compliance Department of Labour.
• Pension Fund submissions Monthly-Liberty system & Discovery Medical aid with agent.
• Assisting staff with Shares, Pension fund and UIF queries or claims (forms and administration).
• Sissy Boy & Stoned Cherrie Royalty Reports Monthly.
• Value Vision Rebate Report and member master data sheet administration.
• Rebate reports, member master data sheet administration and assistance with any additional queries.
• Cashback Program Reports and program administration and assistance with any additional queries.
• Month end Forex Revaluation journal preparation (Bank, Accounts Payables and Receivables).
• Month end journals preparation for review and sign off for processing.
• Asset register administration
• Carnet administration for international travel.
• Assistance to Creditors clerk with local and foreign creditor reconciliation and allocation of foreign creditor payments.
• Assisting creditors clerk with new supplier procurement and comparisons.
• Staff leave schedule and record keeping administration. 
• Staff telephone bill preparation for salary deduction processing.
• Monthly emailing of staff payslips.
• Facilitating Bank Account agent additions and removals and all Queries concerned (Credit Cards for Reps/Management).
• Assistance with the month end closing preparation as needed.
• Assistance with ad hoc queries and administration.
• Assistance with yearly audit preparations and requests.
• Ad hoc payment processing
• Assistance with KYS vetting and approval preparation.
• Facilitating the load of new supplier bank account details on the banking platform for approval and release.
• All documents & Correspondence saved in the respective folders on the network & filing of documentation. (Admin)
• Making sure all related tasks comply with HQ policies and procedures.

 Namibia Branch Duties:

• Monthly bank statement, debtor, and creditor processing
• Submitting all the information to Financial Consulting Services for Vat every 2nd month
• Monthly creditors reconciliation and payments
• Salary payments
• Ensure that VAT, Social security, and employee tax is paid by the 20th monthly.
• Rent payment monthly.
• Submit all information for yearly provisional tax and liaise with FCS for any other queries that may arise.
• Submit yearly information for the preparation of the financial statements.
• All documents & Correspondence to be saved in the respective folders on the network.