Bookkeeper (Debtors & Creditors Clerk)

SUMMARY:
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POSITION INFO:

Key Responsibilities:

• Maintain accurate and up-to-date financial records for the dealership.
• Process debtors and creditors: invoicing, reconciliations, collections, and payments.
• Handle bank reconciliations, cashbook processing, and petty cash management.
• Prepare and capture journal entries and ensure correct allocation of accounts.
• Reconcile vehicle stock, parts inventory, and workshop transactions to ensure accuracy.
• Assist with VAT, PAYE, and statutory returns.
• Prepare monthly management accounts and financial reports.
• Support auditors with required financial documentation during year-end audits.
• Monitor expense control and highlight variances to management.
• Ensure compliance with company policies, internal controls, and automotive industry regulations.

Key Competencies & Skills:

• Strong knowledge of accounting and bookkeeping principles.
• Experience in debtors, creditors, reconciliations, and cash flow management.
• Proficiency in MS Excel (advanced formulas, Pivot Tables, reporting).
• Experience with dealership accounting systems (e.g., Automate, Evolve, Kerridge, or Pinnacle)
• High level of accuracy, attention to detail, and problem-solving ability.
• Ability to work under pressure and meet strict deadlines.
• Strong communication skills and the ability to liaise with multiple departments (sales, parts, service).
• Confidentiality, integrity, and professionalism in handling financial data.

Qualifications & Experience:

• Grade 12 / Matric with accounting as a subject (essential).
• A relevant financial/accounting qualification (Diploma or Certificate) advantageous.
• Minimum 3–5 years’ bookkeeping experience, preferably within the automotive dealership industry.
• Proven experience with debtors, creditors, and reconciliations essential.
• Knowledge of VAT and statutory compliance requirements.