Bookkeeper

SUMMARY:
Job Purpose:            The purpose of the position is to assume overall responsibility and accountability for the financial administration functions and to ensure finance reporting and payment deadlines are met with accuracy. The position is required to implement measures and processes to ensure the clients financial obligations are fulfilled in line with statutory requirements.
 
Specific Responsibilities: -
 

• Bookkeeping
  • Ensure invoicing is done on behalf of selected clients
  • Ensure that statements go out on time
  • Reconcile client bank statements
  • Field and resolve any queries related to debtors and creditors
  • Follow up on outstanding payments
  • Process credit notes as and when required.
  • Produce age analysis in line with agreed timelines.
  • Produce analysis of income statement and balance sheet in line with agreed timelines.
  • Complete VAT reconciliations and returns
  • Liaise with SARS regarding queries
  • Do balance sheet reconciliations
  • Check completed work of other bookkeepers
  • Complete VAT reconciliations of other Bookkeepers and VAT returns and remit for payment
  • Liaise with clients on VAT related queries
  • Complete bookkeeping up to Trial Balance
  • Calculate Depreciation
  • Allocate Finance charges
  • VAT Deregistration’s

• CIPC
• Submit annual returns
• Ensure all submissions are done in a precise and accurate manner
• Ensure annual renewal schedules are updated to ensure that there are no expiries.

• Tax Administration
  • Set up SARS appointments for MD
  • Updating and or amending details on e-filing
  • Adding new clients onto e-filing
  • Complete provisional tax returns
  • VAT registrations
  • Customs registrations
  • PAYE registrations
  • Company Income Tax registrations
    • Request and print out tax clearance documents
    • Compile notices of objection
    • Attend to and deal with relevant queries and conduct relevant analysis
  • Compile and update process flows, checklists and document requirements associated with various processes, ie VAT registrations, CIPC reg etc
  • Complete relevant documents and compile supporting documents required for Financial immigration
• Payroll
  • Liaise with clients regarding changes to payroll and obtain payroll processing information such as overtime etc.
  • Ensure that payroll is updated on a regular basis and the relevant taxation and statutory deductions are in place.
  • Process payroll in an accurate manner
  • Ensure that payroll processes are adhered to in terms of backups, roll- overs, processing etc.
  • Ensure EMP201 submissions are done timeously
  • Ensure that the relevant PAYE, UIF and PAYE registrations are done in an efficient manner
  • Ensure completion of Bi-annual IRP5 submissions
  • Email clients pay slips along with relevant payroll reports
  • Assist with general adhoc enquiries and applications to statutory bodies
  • Document payroll processes and flows

• Workmen’s Compensation – Department of Labour
  • Complete registrations, deregistration and or amendments
  • Submit annual WCA returns
  • Submit claims and submissions
  • Document process flows around claims and submissions
• Unemployment Insurance – Department of Labour
  • Complete registrations, deregistration and or amendments
  • Submit application for benefits on behalf of client
  • Complete monthly online submissions
  • Complete exit documents where required

• General Administration
  • Ensure that areas of responsibility of new client information sheets are taken in account and tasks are executed accordingly.
  • Compile and maintain client databases.
  • Compile and maintain tasks on Kronos system
  • Ensure that daily timesheets are completed accurately and submitted in time.
  • Ensure that daily and weekly plans are composed and communicated timeously.
  • Complete filing
  • Ensure that you attend work on time and leave at the specified end time.
  • Ensure strict adherence to the Protection of Personal Information Act(POPI ACT)
  • Carry out any reasonable adhoc duties as required

• Matric / Grade 12
• Diploma in bookkeeping
• 3-5 years’ experience with Microsoft Office
• 3-5 years’ Experience on Pastel Accounting
• Lawpac, Sage or QuickBooks Accounting Packages would be advantageous
• A Finance related degree would be advantageous
• 3-5 years’ working experience in a similar role
• Unendorsed Code EB/08 Driver’s license and own reliable vehicle

JOB DESCRIPTION:

NB! This job is now closed. You can apply for other jobs by uploading your CV.