Bookkeeper

SUMMARY:
Overview
Our client in the automotive manufacturing industry is seeking a Bookkeeper to join their team. The successful incumbent will be responsible for managing daily bookkeeping, financial reporting, reconciliations, and statutory compliance. This role supports the Financial Manager.

POSITION INFO:
Minimum Requirements

• Grade 12 / Matric
• Bookkeeping qualification
• Minimum of 10 years’ experience in a bookkeeping and payroll role
• Proficiency in accounting system/s
• Proficiency in Pastel asset register module
• Proficiency in AccSys payroll system
• Proficiency in preparation of statutory returns

• Experience in using AccountMate accounting software
• Experience in migrating from one accounting software to another

• Process cashbook, petty cash, and journals
• Prepare cash payments
• Process electronic payments
• Manage petty cash
• Maintain bookkeeping files and provide to the Financial Manager monthly for review
• Adhere to internal controls
• Ensure compliance with internal and external financial policies and regulations

• Process and reconcile business debit and credit card transactions and maintain supporting documentation for transactions
• Reconcile bank accounts
• Reconcile petty cash
• Reconcile income statement accounts, e.g. salaries and wages
• Reconcile balance sheet accounts, e.g. provisions
• Perform month-end procedures
• Prepare trial balance, income statement and balance sheet
• Prepare reporting package for Group
• Prepare and submit statutory returns, e.g. VAT and reconcile to general ledger

• Perform year-end closing of financial systems
• Process year-end adjustments, e.g. accruals
• Prepare trial balance, income statement and balance sheet
• Prepare schedules and supporting documentation for audit
• Resolve audit queries

• Perform first release of cash payments in Financial Manager’s absence

• Manage clocking system and data
• Report on late-coming and absenteeism
• Administer leave forms
• Obtain supporting documentation for leave where relevant, e.g. medical certificates
• Maintain personnel files
• Adhere to internal controls
• Ensure compliance with internal and external HR policies and regulations

• Process wages and deductions
• Prepare supporting documentation
• Process electronic payments
• Print and distribute pay slips
• Prepare wages breakdown and submit to Managing Director

• Process salaries and deductions
• Administer employee benefits, e.g. provident fund, medical aid, bonuses, funeral policies
• Print and distribute pay slips
• Prepare and submit statutory returns, e.g. PAYE, UIF, SDL, and reconcile to general ledger
• Prepare and submit other returns, e.g. MIBCO, and reconcile to general ledger
• Administer staff loans
• Process and reconcile bonus and leave pay provisions

• Implement approved salaries and wages increases
• Prepare and submit IRP5s and reconcile to general ledger
• Prepare and submit Workmen’s Compensation return

• Obtain and capture biometric and payroll data for new employees
• Set up payroll deductions, e.g. garnishee orders
• Attend to salaries and wages queries
• Assist with Department of Labour queries and audits
• Assist with administration of IODs
• Administer leave

• Maintain fixed asset register, process depreciation and reconcile asset register and depreciation to general ledger

• Process additions and disposals
• Obtain photographs of additions

• Perform period end closing
• Reconcile to general ledger

• Provide accounting and HR support to Financial Manager
• Provide financial information to other departments where needed (subject to approval by Financial Manager)
• Any other reasonable duties as and when required

• Conscientiousness and sound work ethic
• Time management skills and ability to work accurately and to deadlines without undue supervision
• Excellent communication skills
• Co-ordination skills
• Proactiveness and ability to be self-motivated
• Efficiency
• Ability to work within a team
• Adaptability and problem-solving skills