Bookkeeper

Key Responsibilities

• Capture and process supplier invoices and expense claims.

• Process customer invoices and maintain accurate accounts receivable records.

• Record daily financial transactions in the accounting system.

• Maintain complete and accurate financial records and supporting documentation.

• Process journals and general ledger entries where required.

• Ensure all financial transactions are recorded accurately and timeously.

• Match supplier invoices to purchase orders and goods received notes.

• Process supplier payments in accordance with agreed payment terms.

• Reconcile supplier statements and resolve account discrepancies.

• Prepare customer invoices, statements and supporting documentation.

• Follow up on outstanding debtor accounts and assist with collections.

• Reconcile customer accounts and investigate outstanding balances.

• Perform daily and monthly bank reconciliations.

• Reconcile general ledger control accounts.

• Investigate and resolve reconciliation discrepancies.

• Reconcile VAT control accounts and assist with VAT submissions.

• Assist with cash flow monitoring and reporting.

• Allocate labour, materials, subcontractor and equipment costs to individual projects.

• Monitor project expenditure against approved budgets.

• Maintain accurate job costing records.

• Track project-related expenses throughout the installation lifecycle.

• Assist with Work-in-Progress (WIP) reporting.

• Support project profitability reporting.

• Assist management with project cost analysis and variance reporting.

• Maintain accurate inventory records for solar panels, inverters, batteries, electrical components and installation materials.

• Reconcile inventory movements between stores and project sites.

• Assist with regular stock counts and stock reconciliations.

• Investigate inventory discrepancies and recommend corrective actions.

• Monitor inventory levels and assist with procurement planning.

• Maintain accurate records of company assets and equipment.

• Assist with fixed asset register maintenance.

• Assist with payroll preparation and processing (where applicable).

• Capture payroll journals.

• Maintain payroll records and employee payment documentation.

• Assist with payroll reconciliations.

• Assist with month-end and year-end financial close processes.

• Prepare supporting schedules and reconciliations.

• Assist in preparing monthly management accounts and financial reports.

• Produce reports as requested by management.

• Assist with budgeting and forecasting where required.

• Maintain organised filing systems for financial records.

• Ensure compliance with company financial policies and procedures.

• Assist with audit preparation and provide supporting documentation.

• Ensure accurate record keeping in accordance with statutory requirements.

• Support continuous improvement of finance processes and internal controls.