Aviation Admin Manager

SUMMARY:
Aviation Admin Manager

POSITION INFO:

Vacancy Request

Private Aviation Admin

Must have previous experience at a Airport

Working Hours:  Mon - Fri              8h30  - 17h30

On call 24/7

17K per month

Lanseria

Commence: ASAP

Shortlisted candidates undergo Polygraph test, criminal check, credit and drug test

Purpose of the Position:

• To effectively manage the Aviation admin department and oversee the administrative operations of the business

• Preference will be given to candidates that geographically close to Lanseria.

Responsibilities and Duties: Not Limited:

• Keeping a daily attendance register for all staff in Aviation and sending it to HR

• Leave planning for Aviation staff and submittal of application forms to HR

• Keep a schedule of all flights

• Keeping a schedule and cost calculations for all flights for partners

• Recording and tracking the actual flying hours for each pilot

• Reporting the monthly hours flown to JSSI for the ZT-RTZ and ZS-ZAM

• Reporting the monthly hours to MSP for the Falcon engines and APU

• Auditing and scrutinization of all the invoices. Aviation on all 4 aircraft.

• Sending flight folios to Head Office after each flight

• Submitting Requisitions for all the Aviation invoices to accountant

• Planning of all flights – liaison between crew, ExecuJet, Dispatch, Lounge and FBO

• Reporting all flight movements to the Aviation Group

• All charter and flight requests coordination

• Vetting of all agreements – Insurance renewals, maintenance support program renewals, Lease

agreements

• Liaison between Insurance, Maintenance facility and Assessors on all claims

• Arranging Jet A1 fuel drums to for helicopter operations in the field

• Arrange and plan crew training

• Credit card reckons on Aviation and helicopter credit cards

• Aircraft maintenance and flight documentation monthly audits (Keeping revision status current)

• Liaison with the SACAA on extensions and imports

• Radio Station licence renewals on aircraft

• Resolving Aviation invoice queries and disputes

• Monthly Aviation Operational Meetings with Company - Aviation

• Creation and updating of Operational costs for every aircraft, operational cost per hour per aircraft

• Monthly Flight Safety meetings (Recording of minutes)

• Certificate of Airworthiness renewal tracking and application to SACAA

• Vetting all claims and submission to Ursula on all Aviation staff claims

• Maintenance planning forecast (Technical)

• Maintenance planning forecast (Financial)

• CAMP maintenance tracking system, aircraft, engine, airframe and APU hours updating

• Daily aircraft general housekeeping (cleanliness, tyre pressures, oxygen etc)

• Pre-flights, after flights, refuelling and towing on all 4 aircraft

• Vetting and auditing of monthly maintenance invoices from Aircraft Maintenance for ZS-SRU and

submitting requisitions to Head Office for payment.

• Vetting and auditing of monthly maintenance invoices from NAC Maintenance for ZT-RTZ and

submitting requisitions to Head Office for payment.

• Vetting and auditing of monthly maintenance invoices from PAS for ZS-ZAM and submitting requisitions to Head Office for payment

• Daily oversight and supervision of maintenance on all aircraft maintenance events and progress

feedback to Head Office.

Academic / Trade Qualifications / Other:

• High school graduate

• Diploma / Degree in Aviation Administration or equivalent

Work experience and Skills:

• Proven Aviation management experience and knowledge

• At least 2 contactable references

• High level of Excel skills

• Exposure to the SACAA environment

• Maintenance and planning skills

• Technical and financial skills

Personal qualities & behavioural traits:

• Adaptability

• Ability to multitask

• Good judgmentskills

• Good management skills

• Good communication skills

• Planning and organizing skills

• Stress tolerance

• High energy level

• Assertive

• Well-groomed and professional

• Efficient and takes initiative

• Not a clock watcher

• Able to maintain high level of confidentiality

NB! This job is now closed. You can apply for other jobs by uploading your CV.