Assistant to Accountant

SUMMARY:
A Well-established company based in Stellenbosch, has a vacancy employ an Accounts Assistant with 4 – 6 years working experience in financials to assist the Accountant.

POSITION INFO:
Purpose of the Role: To maintain accurate financial records with a strong focus on debtors and creditors management. This role acts as the right-hand assistant to the Accountant, ensuring smooth day-to-day financial operations within the company.’
Requirements:

• Diploma or Certificate in Bookkeeping, Accounting, or Finance essential
• Minimum 5 years’ experience in a bookkeeping or finance role
• Proficiency in accounting systems
• Advanced Microsoft Excel and MS Office skills
• Strong understanding of debtors and creditors processes

• High attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work under pressure and meet deadlines
• Strong communication and follow-up skills
• Ability to work independently and as part of a team
• Professional, trustworthy, and discreet with confidential information

• Debtors Management
  • Manage and maintain the debtors ledger accurately and timeously
  • Issue customer invoices and statements
  • Follow up on outstanding accounts and ensure prompt collections
  • Allocate customer payments correctly (EFT, cash, card, floor plan, etc.)
  • Resolve debtor account queries in collaboration with Sales, Parts, and Service departments
  • Prepare age analysis reports and escalate overdue accounts
• Creditors Management
  • Process supplier invoices accurately and in line with dealership controls
  • Match invoices to purchase orders and goods received notes
  • Reconcile supplier statements monthly
  • Prepare payment schedules and assist with EFT runs
  • Resolve supplier queries and discrepancies
  • Maintain accurate creditor age analysis
• Bookkeeping & Accounting Support
  • Capture daily financial transactions into the accounting system
  • Perform daily bank reconciliations
  • Support month-end and year-end procedures
  • Prepare schedules and reports as requested by the Accountant
  • Assist with audits (internal, external, and OEM-related)
  • Ensure compliance with company policies and accounting standards
• Administrative Support
  • Act as administrative support and backup for the Accountant
  • Maintain organized financial records and filing systems (digital and physical)
  • Assist with reporting required by the company (OEM submissions)
  • Support stock control administration where required
  • Perform general administrative duties related to the finance department