Assistant Purchasing Officer

Recruiter:

Hospitality Hire

Job Ref:

CPT000165/AW

Date posted:

Thursday, October 23, 2025

Location:

Cape Town, South Africa

SUMMARY:
We are seeking a detail-oriented Hotel Assistant Purchasing Officer to manage procurement activities across the hotel. The successful candidate will ensure timely and cost-effective purchasing of goods and services while maintaining high standards of quality, supplier relations, and inventory control.

POSITION INFO:

Assistant Purchasing Officer – Atlantic Seaboard, Cape Town

We are seeking a detail-oriented Assistant Purchasing Officer to support procurement activities across the hotel. The successful candidate will assist in ensuring timely and cost-effective purchasing of goods and services while maintaining high standards of quality, supplier relations, and inventory control.
Critical Criteria (Requirements)

Minimum 2 years’ experience in hotel purchasing, preferably within a 4/5-star hotel or large-scale hospitality environment
Knowledge of hospitality products, equipment, and supplier networks
Strong negotiation and vendor management skills
Proficiency in MS Office and inventory management or procurement software
Excellent organisational, analytical, and communication skills
Ability to manage multiple priorities and work under pressure
South African citizen with a valid ID

Key Competencies
ð¹ Operational Efficiency – Assists with procurement processes effectively, ensuring timely delivery of goods and services
ð¹ Cost Management & Negotiation – Supports in securing competitive pricing while maintaining quality standards
ð¹ Supplier Relationship Management – Builds and maintains strong relationships with suppliers and vendors
ð¹ Attention to Detail – Ensures accurate purchase orders, invoices, and inventory records
ð¹ Team Collaboration – Works closely with F&B, engineering, housekeeping, and other departments to anticipate and meet purchasing needs
Duties & Responsibilities

Assist with sourcing, negotiating, and purchasing goods and services for all hotel departments
Maintain accurate records of purchase orders, supplier contracts, and invoices
Monitor inventory levels and recommend replenishment to prevent shortages
Ensure all purchasing activities comply with hotel policies and budgets
Evaluate and support selection of suppliers based on quality, cost, and reliability
Support cost-control initiatives and identify opportunities for savings
Collaborate with department heads to forecast requirements and plan purchases
Assist in conducting supplier performance reviews and resolving any supply chain issues
Live and promote the company’s values of Teamwork, Respect, Innovation, Accountability, Passion, and Integrity

Package on Offer

Basic salary (TBA)
50/50 contribution to Pension
Company contribution to medical aid

Important Application Notes

Must hold a valid South African ID
Only candidates with relevant hotel procurement experience will be shortlisted
Ensure your CV is 100% updated
All applicants will attend a virtual introduction interview
Recruitment aligns with the company’s Employment Equity Plan

About the Property
Set along Cape Town’s Atlantic Seaboard, between the city’s vibrant lifestyle and the Atlantic Ocean, this landmark property offers:

349 stylish rooms, suites, and apartments
Breathtaking ocean and mountain views
A palm-lined infinity pool
World-class restaurants
State-of-the-art conference and event venues
An iconic working environment where excellence meets opportunity

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