Assistant Operations and Supply chain Manager Port Elizabeth

SUMMARY:
Assistant Operations and Supply chain Manager
Port Elizabeth

POSITION INFO:
Job Summary:
Helped oversee the procurement of goods and services for a manufacturing plant, ensuring cost-effectiveness, quality, and timely delivery. Main responsibilities included developing purchasing strategies, managing supplier relationships, negotiating contracts, and assisting in supervising a team of purchasing staff. Also contributed to inventory management, cost control, and risk mitigation.
 
Duties and Responsibilities:

• Assist in Developing Purchasing Strategies: Contributed to creating and implementing purchasing policies and strategies aligned with organizational goals and budget.
• Supplier Management: Assisted in identifying, evaluating, and selecting suppliers based on quality, price, and reliability, while maintaining strong relationships with existing vendors.
• Contract Negotiations: Involved in or solely conducted negotiations on contracts, pricing, and delivery terms to secure optimal value.
• Inventory Management: Worked closely with inventory control teams to determine optimal stock levels, reduce waste, and ensure timely material availability.
• Cost Control: Monitored purchasing expenses, identified cost-saving opportunities, and supported management of the purchasing budget.
• Quality Assurance: Ensured that all procured goods and services met required quality standards and specifications.
• Team Supervision: Assisted in supervising and mentoring purchasing staff, delegating tasks, and guiding purchasing processes.
• Risk Management: Identified potential supply chain risks and helped develop mitigation strategies.
• Record Keeping: Maintained accurate and up-to-date records of purchases, contracts, and supplier information.
• Regulatory Compliance: Ensured purchasing activities were compliant with relevant regulations and internal policies.
• Daily Operations Oversight: Oversaw daily departmental operations in the absence or on behalf of the department manager, ensuring efficient workflow and task completion.
• Process Optimization: Identified inefficiencies in operational processes and implemented improvements to enhance productivity and reduce costs.
• Resource Management: Managed personnel, materials, and equipment to maximize resource utilization and minimize waste.
• Quality Control: Implemented and monitored quality control measures to ensure deliverables met required standards.
• Team Building: Planned and facilitated team activities, promoting a collaborative and productive work environment.
• Strategic Planning: Supported the development and execution of operational strategies aligned with broader business objectives.
• Compliance Management: Maintained adherence to company policies, safety regulations, and industry standards.
• Reporting: Prepared and presented performance and progress reports to senior management.
• Cross-Functional Communication: Ensured clear and effective communication with internal departments and stakeholders to support cohesive operations.
• Ad Hoc Duties: Performed additional functions as required, based on the needs of the department or organization.

 
Key Skills and Competencies:
·        Strong Negotiation and Communication Skills: Proven ability to interact effectively with suppliers and internal stakeholders to secure favorable terms and maintain alignment across departments.
·        Analytical and Problem-Solving Skills: Skilled in analyzing procurement data, identifying trends, and making strategic, data-driven decisions.
·        Leadership and Management Abilities: Experienced in supervising teams and overseeing day-to-day purchasing and operational functions.
·        Procurement Knowledge: Well-versed in procurement principles and best practices, including sourcing, contract negotiation, and supplier relationship management.
·        Technical Proficiency: Proficient in Microsoft Office Suite and various purchasing and ERP software systems to manage procurement workflows and reporting.
·        Inventory and Supply Chain Management: Hands-on experience in managing inventory levels and understanding end-to-end supply chain operations.
·        Operations Management: Background in optimizing operational efficiency and aligning supply chain functions with broader business objectives.
·        Language Proficiency: Bilingual in English and Mandarin, enabling effective communication across diverse suppliers and stakeholders.
 
KPA (Key Performance Indicator):
·        Attendance
·        Communication
·        Problem Solving
·        H&S
·        Negotiation skills
 
Personal Attributes:
·        Accuracy
·        Attention to detail
·        Good Understanding of business operations
·        Interpersonal skills

 

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