Assistant Director: HR Information Coordinator

SUMMARY:
To ensure efficient and effective management and coordination of the HR Information and coordination

POSITION INFO:
JOB DESCRIPTION 

HR Information and data analysis and reporting 

• Conduct basic desktop research including trends and patterns of HR information and data
• management and provide recommendations.
• Monitor data integrity and accuracy, identify and resolve any discrepancies
• Develop and maintain relevant databases as required.
• Generate and distribute routine and ad hoc reports for CD:HR and other stakeholders as directed.
• Draft Memos to update DSTI employees on appointments, resignations, promotions, acting appointments, etc. monthly
• Conduct continuous data analysis to identify trends, patterns, and areas for improvement.
• Draft reports and update dashboards to support HR decision-making

• Draft and edit or make inputs on memos, submissions, letters, etc. from the office of the CD attaching all relevant documentation, specifying required action, and facilitate processes connected therewith.
• Analyse all the documents for the CD’s attention. Make inputs and engage with the relevant components where necessary and process them for CD’s attention.
• Note all the CD’s comments on the various documents, follow-up with the relevant components/ stakeholders and ensure update/ response is submitted to the CD within the set timelines.
• Compiling and updating the inputs for the dashboard on decisions made and make follow-ups.
• Administer documents and check for compliance in line with the required DSTI standards (Style guide, templates, etc.) or government prescripts.
• Compile and update HR calendar of events and follow-up on actions or support implementation as directed by the CD.
• Monitor incoming and outgoing documentations and compliance as outlined by various units.

• Develop and maintain a list of external legislative plans and reports and ensure submission to relevant institutions within the required timelines.
• Facilitate and consolidate internal reports such as risk register, annual reports, quarterly reporting, etc.
• Track progress on the HR year plan in collaboration with HR Directorates.

• Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects.
• Ensure compliance, reporting requirements, and data is secured when providing reports
• Facilitate inputs for parliamentary questions.

• Coordinate information on monthly expenditure patterns.
• Ensure expenditure monitor for the CD and the Ds is done.
• Reconciling expenditure projection of the Chief
• Directorate against actual spending.
• Monitor and check all submissions with financial resources / commitments required has budget confirmation attached

• Coordinate policy review meetings and provide inputs
• Ensure adherence to relevant template, regulations, policies, circulars, Acts, etc
• Track progress of policies on reviews and consultations with all the relevant
• stakeholders
• Plan, coordinate and lead HR advocacy sessions.

• Facilitate/coordinate the HR planning and reporting process in line with DPSA prescripts, identify areas that require attention and follow-up through HR components.
• Manage the document tracking system in the CDs Office.
• Keep records of all documents for the programme electronically and manually as required.

• Supervise subordinates (incl. performance agreement and assessments)
• Coaching and mentoring of employee/s
• Perform other duties, including administrative related to the job for effective performance of the Unit.

• NQF level 6 qualification in Human Resource field or other related qualification.
• Minimum of 2 years’ experience in the administration human resources or administration functions