Assistant Director: Administration

SUMMARY:
We are currently recruiting Assistant Director: (Administration) candidates for our client in Pretoria.

POSITION INFO:
The successful candidate will be reporting to the Chief Director to render administrative support within the chief directorate/ programme.

DESCRIPTION OF TASKS

1. Coordination of budget and administration
   Facilitate inputs and finalization of annual budgets and monthly expenditure projections.
   Process transfer payments to implementing agencies.
   Monitoring of monthly expenditure patterns and trends to budget projections.
   Interact with budget coordinators to manage expenditure / cash flow reports.
   
   
2. Administration and strategic support
   Coordinate and monitor the implementation of business plans of the program.
   Coordinating inputs and alignment of APP targets,
   updating of risk register.
   Coordinate inputs and consolidate monthly, quarterly & annual reports.
   Maintain database of evidence reports and verify for reporting purposes.
   Drafting and editing of submissions (reports, letters,
   memos, responses, presentations etc.)
   Manage flow of documents.
   
   
3. Document’s quality Assurance
   Prepare logistical arrangements and required
   documentation for the meetings.
   Quality Assure all documents submitted to the Office of the DDG.
   
   
4. Stakeholder engagement
   Monitor that protocol is correctly observed when dealing with other government, private sector organizations and 
   international counterparts.
   Ensure that information is provided to the relevant
   stakeholder when the need arise.
   
   
5. Projects Management
   Develop Plans for projects allocated to the DDG’s office.
   Manage all projects allocated to DDG’s office.
   Monitor the deliverables and budget expenditure of the projects within the Office of the DDG.
   
   
6. Records Management
   Keeping records and ensure that they are easily accessible within the chief directorate.
   Maintain filing system within chief directorate.
   

COMPETENCY REQUIREMENTS

Knowledge:
Knowledge of government policies and procedures 
Knowledge of PFMA and National Treasury regulations
Knowledge of Programme Administration 
Knowledge of strategic planning, budgeting and 
monitoring and evaluation

Skills
Budget Coordination
Administrative Coordination 
Events Management
Computer Literacy (Word, Excel, Internet, PowerPoint)
Project Management
Financial Management
Professional Communication
Monitoring and Evaluation

Experience:  
2 years working experience within administration as a programme coordinator.
A tertiary qualification at NQF level 6 in Public Administration/ any other related.

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