Admissions Secretary

SUMMARY:
Our client is seeking to appoint a dynamic, organised and service-oriented Admissions Secretary to join their administrative team.

The successful candidate will be responsible for managing the school's admissions process in accordance with Gauteng Department of Education (GDE) regulations and school policies, while providing exceptional administrative support and customer service to prospective and current parents, learners and staff.

POSITION INFO:

KEY RESPONSIBILITIES

Admissions

• The application of GDE and school rules relating to the admissions process, assessing the quality of applicants and making decisions regarding acceptance or otherwise.
• Providing information and answering queries regarding the admissions process.
• Attending GDE meeting regarding the school’s admissions.
• Dealing directly with the GDE regarding the placement of learners.
• Management of school waiting lists.
• Contacting feeder (and previous) schools to verify learner information for prospective pupils.
• Contacting parents to ensure that enrolment fees are paid (Grades R-7).

• Marketing of the school.
• Meeting prospective parents and conducting school tours.
• Loading and maintaining details of pupils and parents on the school’s database.
• Managing learner Profiles (outgoing and incoming) and transfer Cards.
• Intercom announcements
• Maintaining registers for late comers and early leavers.

• Purchasing and maintaining first aid consumables for first aid kits and sick rooms.
• Contacting parents to collect sick pupils.
• Administering first aid to learners as required, including admitting learners to sick rooms and maintaining sick room register.
• Keep sick rooms neat and tidy.
• Organising and maintaining first aid bags for all tours, sports and classrooms.

• General filing
• Confirmation of all sporting fixtures
• Coordinate administrative support for school sporting events, including coordinating catering and event logistics
• Ordering badges and scrolls
• Purchasing of cards and flowers for special occasions
• General liaison with staff, teachers, SMT, Admin and PS staff
• Any other duties as required by the Principal or Deputy Principal