Administrator Stores (Inbound)

SUMMARY:
Fair Cape offers the following vacancy and invites interested candidates suitable for the position and that complies with the minimum requirements of the position to apply.

POSITION INFO:

Main purpose of the job:

• Follow up on missed handovers, Gemba Walk feedbacks, after-hour reports, cross checks and Management routines. 
• Weekly escalation to Maintenance re SHE jobs. 
• Logging of Maintenance jobs – Adhoc. 
• Communicating Monthly G2G Activity Reports per dept. Check that the G2G platform is being used as intended. 
• Weekly sending of minutes for SHE, Level 2 and Coordinators meeting or any other meetings minutes required. 
• Daily Paper Trail requests. 
• Ongoing tracking and feedback of department budget to Manager.  
• Daily Outlook diary coordination for Manager. 
• Request of quotes needed ad-hoc. 
• Weekly over 60-hour overtime feedback. 
• Retrieve daily Store alarm feedback from Supplier. 
• Arrange staff training dates – Adhoc. 
• SHE administrative assistance where needed. 
• Meeting minute taking - Ad-hoc. 
• Forklift repair / service requests – Adhoc. 
• Forklift and racking load testing – Adhoc. 
• Filling of forklift hours weekly - FMX Spreadsheet. 
• Filing of quotes, POs and invoices - General department filing and record keeping.
•  Staff COS and Requisitions – Adhoc. 
• Fulfil tasks per task list. 
• Prompt SOP reviews when due. 
• SOP Uploads to SharePoint when due. · Time and attendance feedback – weekly.
•  Assist Manager with administrative tasks when need be · Logging of training registers. · 
• Logging unsafe act cards. 
• Logging of Incident Reports. 
• Update Nosa Board monthly. 
• With approval of Manager, request Casual staff when need be.
• MDWT assistance where need be. · Schedule Clinic appointments as requested.
• Capture leave for department. · Arrange transport for employee''s that works overtime. 
• Log CPD points. 
• Check that tasks on Safe Trans are completed. Escalate to Task Managers if necessary, with Manager in copy. 
• Follow up on FMX exception reports. 
• Follow up on emails on behalf of Manager where needed. 
• Print Job Profiles and Task Lists bi-annually and prompt Line Managers to review hard copies. Once done, amend with soft copies for Manager to approve. 
• Arrange and coordinate staff functions when needed. · 
• Broadcast messages for department on Viva Engage. 
• Send through monthly 5S and MDWT Scores for the Group to HR.

Preferred Minimum Requirements:

• Matric preferable. 
• 1-2 years plus experience in similar role within an Administration environment.

Knowledge:

• Computer literate.
• Must possess good coordination 

Skills: 

• Willing to work under pressure, after hours at times.
• Good physical and mental capacity.