Administrator (Recruitment)

Recruiter:

O'Brien Recruitment

Job Ref:

1811937573

Date posted:

Wednesday, July 23, 2025

Location:

Cape Town, South Africa

SUMMARY:
-

POSITION INFO:

Are you an organised, detail-focused administrator who loves keeping things running smoothly behind the scenes?
Join our friendly and dynamic team at O’Brien Recruitment and play a key role in supporting our busy recruiters and ensuring everything stays on track.

Purpose of the Role:

As our Recruitment Administrator, you’ll be the backbone of our recruitment operations. You’ll handle a range of admin tasks, keep our databases and payroll spreadsheets accurate, and help make sure candidates have a smooth experience from application to placement.

Key Responsibilities:
Recruitment Support

Maintain and update the applicant tracking system and internal databases
Format CVs, schedule interviews, and coordinate candidate communication
Track candidate stages across various roles
Post job advertisements on multiple platforms

Payroll & Compliance

Cross-check timesheets and placement information against payroll records
Update and maintain payroll spreadsheets
Maintain compliance documentation (e.g., signed contracts, background checks)

Administrative Support

Manage recruitment admin tasks
Follow up with candidates for outstanding documents
Assist with onboarding tasks (e.g., reference checks, document collection)
Maintain up-to-date candidate records

What We’re Looking For:
Skills & Experience

1–2 years in a similar admin role
Proficiency in Excel
Strong organizational and time-management skills
Excellent written and verbal communication

Personality & Fit

Reliable, accountable, and detail-focused
Comfortable working with confidential information
Takes initiative and thrives in a fast-paced environment
Collaborative and enjoys supporting a team

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