Administrator, Bloemfontein

SUMMARY:
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POSITION INFO:

Our client in the security and services industry is seeking a professional, organised, and detail-orientated Administrator to join their team in Bloemfontein. The successful candidate will be responsible for providing comprehensive administrative support, maintaining accurate records, coordinating office processes, and ensuring the smooth day-to-day functioning of administrative operations. The ideal candidate should have strong communication skills, excellent organisational abilities, and the ability to work efficiently in a fast-paced environment.

Minimum requirement

• Matric
• Minimum of 3 - 5 years' experience within administration or similar role
• Experience with quotations, logistics, or delivery coordination (advantageous)
• Fluent in English and Afrikaans
• Proficient in Microsoft Excel, Microsoft Word, Microsoft Outlook (essential)
• Valid driver's license and own vehicle (advantageous) OR own reliable transport
• Ability to work under pressure and meet deadlines

Skills required

• Strong organisational and multi-tasking abilities
• Excellent communication and time management skills
• Attention to detail
• Deadline-driven

Duties and responsibilities

• Prepare, process, and follow up on customer quotations accurately and timeously to ensure efficient service delivery and client satisfaction
• Maintain quotation records and ensure pricing information is up to date to support accurate costing and record management
• Coordinate and manage travel logs for drivers and operational staff to ensure accurate tracking of movements and operational activities
• Schedule and monitor deliveries across the Free State and Lesotho to ensure timely distribution and efficient logistics coordination
• Liaise with clients, suppliers, and transport teams regarding delivery timelines and logistics to ensure effective communication and smooth operational flow
• Ensure all delivery documentation is completed, processed, and filed correctly to maintain accurate records and compliance with operational procedures
• Track vehicle movements, fuel usage, and trip records where required to support fleet monitoring and operational reporting
• Manage general administrative duties including filing, reporting, emails, and data capturing to support efficient day-to-day office operations
• Assist management with operational coordination and scheduling to ensure effective workflow planning and execution
• Ensure excellent customer service and communication with clients by responding professionally to enquiries and providing timely feedback and support

Remuneration

Negotiable

Work hours

Monday - Thursday: 08h00 - 17h00

Friday: 08h00 - 16h00

IMPORTANT:

• Applications close 29 May 2026
• Only applications submitted via the Ditto Jobs platform will be considered
• Only candidates who are shortlisted will be contacted
• No social media messages / comments will be responded to