Administrator

SUMMARY:
An Administrator vacancy is available at our Client, Wits Health Consortium in Parktown, Johannesburg - Gauteng.

POSITION INFO:

Background

Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences. WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives. In addition, WHC offers a range of products and services to the Academics conducting these activities in order to assist with the management thereof.

Main purpose of the job

• To monitor all contracts, agreements, grants, etc. and facilitate the efficient process of reviews, signatures and document control of all contracts within WHC

Location

• Parktown

Key performance areas

• Ensure effective tracking of documentation
• Check the information on the contracts and ensure that all legal requirements are met
• Record, capture and process documentation submitted
• Ensure that data is captured correctly
• Maintain and update information on the database
• Ensure that all relevant documents are attached to the contract or agreement
• Maintain an accurate filing system that is easily accessible
• Ensure that all documents are approved and signed by all parties
• Draft contracts submitted to ethics - follow up with Sponsors and raise queries before they submit a final copy of the signature
• Liaise with all relevant stakeholders with regard to contracts and outstanding documentation
• Provide internal and external customers with ongoing feedback
• Be responsible for all filing in the contracts office
• Provide copies of all new contracts processed to Finance staff
• Adhoc tasks as requested by the line manager.

Required minimum education and training

• Grade 12

Required minimum work experience

• Minimum of 3 years administrative experience

Desirable additional education, work experience and personal abilities

• Experience working in a clinical research environment
• Knowledge and proficiency in Microsoft Office especially Access
• Good administrative skills, filing, archiving and general office practice principles
• Experience in data capturing and use of comprehensive databases involving database management
• Effective tracking and document management of confidential documents
• A dynamic and compatible personality able to deal with customers at all levels
• Ability to work well under pressure
• Excellent communication skills (both written and oral)

TO APPLY

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV - Please Apply Online
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications is 19 February 2021.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note that AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.

AJ Personnel does not have any salary or other information regarding the position.

NB! This job is now closed. You can apply for other jobs by uploading your CV.