Administrator

SUMMARY:
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POSITION INFO:

Job description:

The company currently has a vacancy for a fast-paced and detail-orientated Administrator. The successful candidate will provide administrative support to the Health and Safety team situated at Orkney (Vaal Reefs).

The successful candidate will:

• Maintain corporate profile, insurance, workers’ compensation and safety documentation in an audit-ready form.

• Capture and update historical safety performance data.

• Maintain accurate employee profiles and records.

• Track expiry dates of certificates, licences, medicals and inductions and arrange renewals before expiry.

• Submit documentation for verification and follow up until approval.

• Prepare, format, correctly name and upload safety documentation to ComplyWorks.

• Manage document revisions, resubmissions and rejected documentation without creating duplicate entries.

• Upload daily/weekly medicals, inductions, HIRA documents, toolbox talk registers and site meeting records.

• Update tools, equipment, plans and machinery records.

• Onboard new employees by capturing CVs, certificates and relevant documentation.

• Allocate machinery and equipment to the correct site.

• Digitise information from paper and audio files into electronic databases.

• Compile and submit health and safety related reports to management and third parties

Qualifying Experience:

• Grade 12 or equivalent

• Computer Literacy in MS Word, Excel, Outlook and PowerPoint 

• 3 - 5 years’ experience in a similar administrative role

• 3 - 5 years’ experience in a production/mining/construction environment will be advantageous

• Experience with ComplyWorks / HRM systems will be advantageous

• Experience working with Health and Safety will be advantageous

Qualifying Attributes:

• Excellent attention to detail and accuracy.

• Strong verbal and written communication skills.

• Excellent administrative and organisational skills.

• Good reporting skills.

• Strong time-management abilities.

• Ability to work independently and as part of a team.

• Ability to work effectively under pressure.

• High standards of execution and document control.

We regret that it is not possible to contact all unsuccessful applicants. Applicants who have not been contacted within fourteen (14) days from the date of their submission should consider their application unsuccessful.

Please note that the successful candidate will receive a formal, written offer of employment after all applicable pre-employment checks have been completed. This offer will only be valid if it is signed by a company representative authorised to make such an offer. Representations made on behalf of the company in any other form do not constitute valid offers of employment and should not be construed as such.