Administrator

Recruiter:

HR Genie

Job Ref:

PA21012026

Date posted:

Monday, May 25, 2026

Location:

Cape Town, South Africa

Salary:

Market related

SUMMARY:
Administrator

POSITION INFO:

The in-house administrator / personal assistant (PA) provides comprehensive administrative and organisational support to the head office and management team. This role ensures smooth daily operations through efficient handling of documentation, correspondence and coordination between departments.

Responsibilities:

Manage and organise all administrative activities withing head office
Draft, proof read and send professional emails and other correspondents
Maintain accurate filing systems for invoices, contracts & internal documents
Schedule meetings, manage calendars and assist with travel arrangements
where needed.
Prepare reports, letters and presentations as requested by management
Communicate with branches, suppliers and clients on behalf of the
management team
Support HR and accounting teams with document collection, record updates
and basic data entry
Handle incoming calls and office correspondence in a professional manner.
Order and manage office supplies and stationery
Assist the management team with personal administrative tasks where
required.

Requirements:

Proven experience in administration, office management or as a PA
Excellent verbal and communication skills
Strong organisational and multitasking abilities
Proficiency in MS Office or Google Workplace tools
Attention to detail and high level of confidentiality
Ability to work independently and prioritise tasks effectively

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