Administrator

SUMMARY:
Our client has a national footprint that specializes in the innovative operations and management of boiler plants on behalf of Industrial clients are seeking a highly organised Administrator to manage day-to-day administrative operations and ensure accurate stock control in a fast-paced industrial environment.

POSITION INFO:

Requirements:

•             Sage X3 experience (essential) or similar ERP system for:

o             Stock movements & Stock count processes

o             Purchase orders & receipts

o             Product master data

o             Debtors, creditors, and stock processing

•             Intermediate Excel skills, including working with reports and data analysis.

Competencies:

•             Excellent communication skills, with the ability to coordinate effectively with internal teams and external suppliers.

•             Highly detail-oriented and organised, with strong follow-through.

•             Able to work independently and manage multiple priorities in a busy environment.

•             Strong administrative skills, including document control and accurate record keeping.

•             Proactive, solutions-focused mindset with strong analytical and problem-solving skills.

Experience:

Stock Control & Inventory Management:

•             Manage and monitor stock levels, ensuring accuracy through regular stock count processes.

•             Track and record stock movements, investigate discrepancies, and maintain clear audit trails.

•             Process and manage purchase orders and purchase order receipts.

•             Maintain and update product master data in the system.

•             Coordinate with suppliers regarding deliveries, stock issues, and lead times.

•             Generate and interpret Excel reports from system data to optimise stock levels and support decision-making.

Business Administration & Office Management:

•             Oversee daily administrative operations to ensure smooth workflow across the steam house and office.

•             Manage calendars and schedules for managers and team members, including arranging appointments and travel.

•             Monitor and respond to emails and phone calls, redirecting queries appropriately and ensuring timely follow-up.

•             Prepare meeting agendas, take minutes, and distribute documentation, track action items and follow-ups.

•             Coordinate meetings and special events, including logistics and support materials.

•             Oversee office activities, including supply inventory and general office upkeep.

•             Ensure compliance with organisational policies, procedures, and administrative standards.

HR & Finance Support:

•             Collaborate with HR on recruitment processes, onboarding new hires, and maintaining employee records.

•             Assist in the preparation of financial reports, invoices, and expense reimbursements.

•             Process weekly wages accurately and on time.

Documentation & Reporting:

•             Maintain accurate and organised filing of documents related to Sage X3 (or similar) transactions.

•             Produce regular and ad-hoc Excel reports for management, based on system data.

 Knowledge & Skills:

•             Proven experience in Stock Control, Stock Management, and Inventory Control.

•             Experience working in a fast-paced, industrial environment (manufacturing / industrial operations advantageous).

•             Ability to process weekly wages.