Administrator

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: Administrator

Stipend: R 6 400.00

Location: Pretoria

POSITION INFO:
About the role:
The Office Administrator will provide comprehensive administrative, operational, and logistical support to ensure the efficient functioning of the office and seamless execution of business development activities. The role involves general office administration, record keeping, event support, scheduling, data capturing, procurement administration, and assistance with programme implementation and client communication as directed by the BDO and Centre Manager.

Key Responsibilities:

1. Administrative Support

• Manage daily office operations to ensure smooth functioning.
• Maintain organised filing systems (physical and electronic) for project, client, and compliance records.
• Draft routine correspondence, internal memos, and meeting agendas as required.

• Coordinate meetings, workshops, coaching sessions, and appointments for the BDO.
• Assist in booking of venues, arrange catering, and prepare materials for meetings and events.
• Maintain and update office calendars and shared schedules.

• Handle incoming calls, emails, and enquiries professionally.
• Welcome visitors and incubatees and direct them appropriately.
• Assist in distributing communication and follow-ups with clients and programme participants.

• Capture and update incubatee and stakeholder data on E-Thuse system and spreadsheets.
• Assist with compiling information for reports, compliance submissions, and monitoring templates.

• Prepare requisitions, source quotations, and compile procurement packs.

• Assist in planning, organising, and executing events, workshops, and meetings.
• Support logistics, registrations, attendance registers, and post-event follow-ups.

• Perform ad hoc administrative tasks as required by the BDO or Centre Manager.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail with high accuracy in data capturing and record keeping.
• Ability to work independently and as part of a team.
• Professional conduct and client service orientation.