SUMMARY:
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POSITION INFO:
Are you an organized, detail-oriented professional with a passion for efficiency and excellence in healthcare administration? Our client, a leading vascular care provider, is looking for a dynamic Administrator to join their dedicated team. In this pivotal role, you will ensure the smooth day-to-day operations of the facility, supporting both clinical and administrative functions to help deliver outstanding patient care.
If you're ready to thrive in a fast-paced medical environment and contribute to meaningful work, we invite you to explore this exciting opportunity.
Minimum requirements:
- Matric
- Fluent in Afrikaans and English
- 5 years administration experience
- Valid driver's license and own vehicle (advantageous)
- Reliable transport
- Computer literate
- Proficiency on VeriClaim, Mac (Apple laptop) and IOS
Duties and responsibilities:
- Typing and Preparing Reports: Accurately transcribe medical and procedural reports, patient summaries, and correspondence using dictated or written notes
- Opening and Managing Patient Files: Create, update, and maintain physical and electronic patient records in line with confidentiality standards and medical protocols
- Billing and Invoicing: Generate, submit, and track medical claims and invoices; liaise with medical aids, patients, and accounts departments for prompt payment
- Appointment Scheduling: Coordinate patient appointments, follow-ups, and procedures efficiently using the practice’s scheduling software.
- Reception and Front Office Support: Greet patients, answer calls, and provide basic information while ensuring a welcoming and professional front office environment
- Medical Aid Liaison: Verify benefits and authorizations with medical aids, follow up on unpaid claims, and ensure all required documentation is submitted correctly
- Record Keeping and Filing: Ensure all patient documentation, test results, and referrals are accurately filed and easy to retrieve when needed
- Office Supply and Inventory Management: Monitor and order necessary office and medical supplies to ensure smooth daily operations
- Data Entry and Database Management: Maintain accurate data in practice management systems, ensuring compliance with privacy and healthcare regulations
- Support to Clinical Team: Assist doctors and nurses with administrative tasks, such as preparing documents, referrals, and follow-up correspondence
Skills required:
- Strong administrative skills
- Attention to detail
- Communication skills
- Fast and accurate typing skills
- Customer service orientation
- Billing and accounts knowledge
- Confidentiality and professionalism
- Problem-solving skills
- Team player
Remuneration:
R 8 500
Work hours:
Monday - Friday: 07:30 - 16:00
IMPORTANT:
- Applications close 30 June 2025
- Only applications submitted via the Ditto Jobs platform will be considered
- Only candidates who are shortlisted will be contacted
- No social media messages / comments will be responded to
