Administrative and Workshop Assistant

SUMMARY:
Administrative and Workshop Assistant position available in the Brackenfell South Area. Automotive environment. National Senior Certificate (additional certification or studies will be beneficial) with 2-5 years of work experience.

POSITION INFO:
Administrative and Workshop Assistant

Brackenfell South Area

Responsible for providing administrative, clerical and parts stock support to ensure the smooth day-to-day operation. The role requires a proactive and adaptable individual who can support multiple departments, maintain accurate records, manage inventory and deliver excellent internal and external customer service.

Requirements 

• National Senior Certificate (additional certification or studies will be beneficial)
• 2-5 years of similar working experience

• Answer incoming telephone calls professionally and direct enquiries appropriately.
• Perform general office administration and clerical duties.
• Organise and maintain both paper-based and electronic filing systems.
• Capture data accurately and prepare correspondence, reports and other business documents.
• Take minutes and notes during meetings and distribute where required.
• Order, monitor and replenish office supplies.
• Provide administrative support to team members and departments on various projects and tasks.

• Manage and maintain parts inventory and stock levels.
• Issue parts to technicians and team members in accordance with Company procedures.
• Complete and process store requisitions accurately.
• Assist with stock control activities, including receiving, sorting, counting and organizing inventory.
• Support the efficient operation of the parts department through accurate record-keeping and inventory management.

• Capture and maintain accurate information on Company systems.
• Assist with quotations and related administrative functions using SYSPRO (training can be provided, although previous exposure would be advantageous).
• Utilise Microsoft Office applications effectively for reporting, communication, and data management.

• Act as an all-round support resource, assisting various departments as operational needs arise.
• Maintain a positive, flexible and service-oriented approach to work.
• Operate effectively under pressure and manage multiple priorities simultaneously.
• Adhere to company policies, procedures and safety requirements.