Administrative Logistics Coordinator

SUMMARY:
We are urgently looking for an Administrative Logistics Coordinator to join our client's vibrant exciting team.

POSITION INFO:

Area: Stellenbosch  

Duties and Responsibilities (Not Limited to):

• Invoice clients
• Internal stock transfers
• Processing supplier invoices
• Processing storage and transport invoices
• Compiling, submitting and sending contracts to suppliers and clients
• Compiling, submitting and sending internal contracts
• Collecting signed contracts and submitting them on internal system
• Managing the monthly Bank audit by collecting and saving Proof of deliveries (POD’s) invoices and signed contracts
• 6-month reconciliations
• Monthly commission reports
• Stock control and weekly stock reports
• Collecting documentation to add new suppliers and clients to our existing book
• Handling of daily queries from team, suppliers, clients and transporters
• Negotiate rates with transporters
• Communication with suppliers and loading points
• Follow-up with transporters to determine ETA
• Updating system from loaded to delivered
• Adding new transporters to our existing book and ensuring GIT insurance is in place
• Develop relationships with transporters, clients and suppliers
• Compile transport contracts using templates
• Good communication with clients keeping them informed about the status of the cargo
• Identifying key role players at loading and off-loading points
• Daily administration function – feed all load data into computer database; reconciliation of PODs and loading weights
• Weekly planning of truck movements and stock delivery

Key Skills:

• Analytical
• Excellent Excel skills
• Excellent customer service
• Good planning and organisational skills
• Ability to work in a team
• Good attention to detail
• Ability to work accurately and efficiently
• Excellent communication skills. Well versed in e-mail etiquette and MS Outlook with good writing skills.
• Prepared to be available for cell phone queries and problem solving after office hours.
• Negotiating skills

Experience:

• At least 2 years’ experience in a Logistics role
• Relevant degree will count in the candidate''s favour

NB! This job is now closed. You can apply for other jobs by uploading your CV.