Administrative Assistant (Legal Practice Support)

SUMMARY:
Location:         Durbanville, Cape Town
Start date:       As soon as possible
Type:               Full-time, in-office

About the firm
Our client is a well-established South African law firm, specialising in personal injury law with a particular focus on Road Accident Fund (RAF) claims and medical negligence matters. In addition to their core practice areas, the firm also undertakes selected general litigation, including divorce and civil matters, offering their clients a well-rounded legal service. They have built a reputation for client-centered care and legal excellence, making them an ideal environment for legal professionals who value integrity, impact, and growth.
Position Overview
Our client, a well-regarded South African law firm, is seeking a reliable and highly organised Administrative Assistant to provide support to their Personal Assistant and broader professional team. This role plays a key part in ensuring the smooth operation of administrative functions, with a focus on supporting case management, document filing, and other key tasks across the firm's Road Accident Fund (RAF) and general litigation portfolios. The ideal candidate will demonstrate strong attention to detail, excellent organisational skills, and the ability to work accurately under pressure in a dynamic legal environment.

POSITION INFO:
Key Responsibilities

• Provide administrative support to the Personal Assistant and legal staff handling RAF and medical negligence matters.
• Prepare, scan, file, and organise client documents and court papers (both electronic and physical filing).
• Assist with the opening, updating, and closing of client files on the system.
• Liaise with clients, service providers, and third parties where required.
• Schedule appointments, track deadlines, and follow up on outstanding documents.
• Capture data and update internal records and spreadsheets.
• Assist with general office administration, including reception relief, when required.

• Grade 12 / Matric essential.
• Minimum 2 years’ administrative experience, preferably in a legal or professional services environment.
• Experience in RAF or litigation practice will be a strong advantage.
• Excellent computer literacy (MS Word, Excel, Outlook).
• Strong organisational and time-management skills.
• Accuracy and attention to detail.

• Key Responsibilities
  
  • Provide administrative support to the Personal Assistant and legal staff handling RAF and medical negligence matters.
  • Prepare, scan, file, and organise client documents and court papers (both electronic and physical filing).
  • Assist with the opening, updating, and closing of client files on the system.
  • Liaise with clients, service providers, and third parties where required.
  • Schedule appointments, track deadlines, and follow up on outstanding documents.
  • Capture data and update internal records and spreadsheets.
  • Assist with general office administration, including reception relief, when required.
  Minimum Requirements
  
  • Grade 12 / Matric essential.
  • Minimum 2 years’ administrative experience, preferably in a legal or professional services environment.
  • Experience in RAF or litigation practice will be a strong advantage.
  • Excellent computer literacy (MS Word, Excel, Outlook).
  • Strong organisational and time-management skills.
  • Accuracy and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with discretion.

• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.