Administrative Assistant Intern

SUMMARY:
igna Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.
About the YES Initiative
The initiative was launched by the President in 2018 and is a partnership with the government and labour department to collectively devise a national plan to build economic pathways for South Africa’s youth by creating workplace opportunities for South African youth over a period of 12 months.

Position: Administrative Assistant Intern

Stipend: R7800.00 pm

Location: Midrand

POSITION INFO:
About the Role: 
We are recruiting an Admin Assistant Intern to support our Human Resources and Operations Clerk with day-to-day office tasks. This role is perfect for someone who wants to build a career in administration, HR, or operations by learning the basics in a busy environment.

Key Responsibilities: 

• Filing & Record Keeping: Help maintain orderly records (physical and electronic) for HR and operations documents.
• Data Capturing: Enter information into databases and spreadsheets accurately and on time.
• Admin Support: Carry out general office tasks like printing, scanning, document preparation, and correspondence.
• Timesheet Support: Assist in collecting, checking, and capturing staff timesheets and leave forms.
• Supplier Documentation: Help collect and check contractor and supplier documentation (compliance paperwork, invoices, etc.).
• Reception Support (Occasional): Assist with phone calls, visitor welcome, and general support when needed.
• Task Follow-Up: Support the Clerk in following up on outstanding tasks to keep processes moving.

• Accuracy and Care: You believe in doing things properly and take pride in accurate work.
• Dependability: You are someone who can be trusted to deliver.
• Computer Skills: Comfortable with Word, Excel, email, and basic online systems. Training will be given for specific tools.
• Organised: You enjoy creating order, ticking things off lists, and helping a busy office run smoothly.
• Willingness to Learn: You’re keen to grow your admin skills and are open to feedback. You ask for help when needed.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the programme before.
• Matric
• Entry-level: A diploma or short course in administration, office management, or similar is an advantage.
• Previous experience in admin, clerical work, or data entry is helpful but not essential.