Administrative Assistant

SUMMARY:
A global leader in contact centre solutions that maintains meticulously high standards for customer care is looking for a well-spoken and eager Administrative Assistant to join their world-class team

POSITION INFO:

The Administrative Assistant is responsible for providing support to ensure the efficient operation of the Site. The Administrative Assistance supports managers and employees through a variety of organisational and communication related tasks and will also be responsible for following up with facility providers.

Key Responsibilities:

• Manage and/or supervise the company''s outsourced service providers (cleaning, security, maintenance, etc.)
• Responsible for Site facilities.
• Ensure that suppliers comply with the quality and established times of deliverables.
• Manage the petty cash.
• Manage and organize meeting rooms for internal and external users.
• Prepare reports and presentations for executives.
• Manage administrative incidents
• Responsible for the reception area, receiving visitors at the front desk, serving customers and executive management guests.
• Ensure that employees comply with the physical and administrative security policies.
• Assist in audits related to physical and administrative security.
• Ensure that security cameras recordings, access reader logs, and visitor logs are retained for the required period.
• Keep the records of employee’s documentation, such as labour contracts, security documents, disciplinary actions, employee’s profile
• Keep the company sites’ floor plan updated.
• Keep track and record of the costs in the company''s accounting systems.
• Lead, supervise and organize management support resources.
• Quote and purchase products or services required by the company, previously approved by the company.
• Ensure are employees has what they need to execute their functions
• Being the point of contact for any request or need from Headquarters
• Assist Operations Managers in their administrative functions.
• Any other function related to the job role.

Desired Skills and Experience:

• 2+ years as administrative assistance
• Advanced or native English Level (writing, reading, listening, and speaking)
• Results-driven and comfortable working in a fast-paced environment; ability to effectively prioritise changing needs.
• Organisation skills
• Ability to quickly resolve concerns and problems.
• Numerical and analytical capacity.
• Advanced written and verbal communication skills
• Results-driven, action-oriented, and self-motivated mindset
• Proficient in Microsoft Office

NB! This job is now closed. You can apply for other jobs by uploading your CV.