Administrative Assistant

SUMMARY:
Signa Opportunity 
is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations. The successful candidate will handle a variety of administrative and clerical tasks to ensure the smooth and efficient functioning of the office.

Responsibilities:

• Provide general administrative support to management and staff.
• Maintain and organize office files, records, and documents.
• Schedule meetings, appointments, and manage calendars.
• Prepare reports, presentations, and basic documentation.
• Assist with data entry and database management.
• Coordinate office supplies inventory and place orders when necessary.
• Assist with travel arrangements and meeting logistics.
• Handle incoming and outgoing mail and courier services.
• Support internal communication and assist with office coordination tasks.

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Administrative qualification or related.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.
• High level of professionalism and confidentiality.

• Experience with office management systems and procedures.
• Basic bookkeeping or invoicing experience.
• Strong problem-solving skills and attention to detail.
• Ability to work in a fast-paced environment.