Administrative Assistant

SUMMARY:
Our client is a prominent provider of commercial and industrial solar energy solutions throughout South Africa. They are currently looking for an experienced Administrative Assistant to support their expanding team.

DBN | Permanent | Negotiable 

POSITION INFO:
Role Overview:

This role requires exceptional attention to detail, the ability to manage multiple priorities under pressure, and excellent communication skills. The successful candidate will play a vital role in managing the MD’s schedule, coordinating client interactions, and ensuring the smooth running of daily operations.

Key Responsibilities:

• Act as the first point of contact for the MD, managing all scheduling, meeting requests, and calendar coordination
• Handle confidential information with discretion and professionalism
• Prepare and manage documentation, reports, and correspondence on behalf of the MD
• Liaise with clients and stakeholders to schedule meetings, follow-ups, and ensure clear communication
• Monitor emails and assist in prioritizing tasks and deadlines
• Organize travel arrangements, appointments, and internal team coordination
• Maintain an organized filing system (digital and physical) for key documents
• Provide administrative support to project tracking and internal communications
• Assist in preparing presentations, proposals, and meeting briefs
• Proactively identify ways to improve workflow, efficiency, and MD time management

• Proven experience in a similar administrative or executive assistant role (Ideally over 3 years’ experience)
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to work under high pressure, prioritize effectively, and meet deadlines
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Professional demeanor and proactive attitude
• High level of integrity and discretion when handling sensitive information
• Preferred:
• Experience in the renewable energy or technical services industry
• Familiarity with CRM tools and calendar/task management software

• Experience in the renewable energy or technical services industry
• Familiarity with CRM tools and calendar/task management software