Administration Filing Clerk

SUMMARY:
We are seeking a meticulous and well-organized Administration/Filing Clerk for a Temporary contract for 1-3 months. The role will be based in Port Elizabeth.

POSITION INFO:
Key Responsibilities: 

• Transfer data from physical files into the business’s online document management system accurately 
• Assist with systematic review of documents to ensure completeness and correctness 
• Organize, classify, and file physical and electronic documents according to company policies 
• Maintain and update digital and physical filing systems 
• Support document indexing and tagging for easy retrieval 
• Collaborate with team members to ensure smooth document handling and storage 
• Perform periodic audits of stored documents to ensure integrity and compliance 
• Assist with general administrative tasks related to record-keeping 
• Assist with invoice processing, expense tracking, and basic bookkeeping 
• Collaborate with team members to ensure smooth office operations 
• Perform ad hoc administrative tasks such as data entry, filing, and document management

• Prior experience in document management, filing, or administrative roles preferred 
• Strong attention to detail and organizational skills 
• Familiarity with digital document management systems and data entry 
• Ability to handle sensitive and confidential information discreetly 
• Good communication skills 
• Basic computer skills, including MS Office and file management software 
• Pastel Systems Experience beneficial