Admin Officer

SUMMARY:
An Admin Officer position available at one of our reputable client in Pretoria

POSITION INFO:

PURPOSE OF THE POST

• Monitor monthly expenditure patterns and trends to budget projections.
• Updated cash flow report with monthly expenditure. 
• Reconcile expenditure projection with the actual spending.  
• Coordinate financial planning processes. 
• Complete relevant documentation for transfer of funds. 
• Process payment for procurement of goods and service. 

2. Administration support

a)  Administer documents and check for compliance in line with the required client''s standard (formatting etc.) or government 
prescripts.
b)  Monitor outgoing and incoming documentations and 
monitor compliance as outlined by various units. 
c)  Draft routine letters, memos, reports, submissions etc.  
d)  Provide secretariat services in the meetings when required.
e)  Diary management.
f)  Conduct logistical arrangements i.e. travel arrangements, booking of venues, caterings etc.  
g)  Coordinate and consolidate monthly, quarterly, annual plans and reports within the CD/D. 
h)  Coordinate calendar of events and assist in organizing
workshops, conference, joint committee meetings and other department events that require unit participation etc.
i)  Assist in the preparation of events and arranging of packs/documents/ promotional items/gifts etc. that will be used 
for the event.  
j)  Provide support and inputs during plenary meetings for various events, workshops etc. 
k)  Keep records and ensure that they are easily accessible within the in chief directorate/directorate.

COMPETENCY REQUIREMENTS :

1. KNOWLEDGE:
a) Departmental policies and procedures.
 Office administration practices and procedures. 
b) Advanced use of word processing, spreadsheet and other 
software to create documents and materials requiring the 
interpretation and manipulation of data. 
c) Knowledge of financial and administrative management. 
d) Knowledge of Public Service Regulation Act. 

2. SKILLS:

  a) Written and verbal communication skills 
  b) Report writing skills 
  c) Events coordination 
  d) Computer literacy and information management systems 
  e)Planning and organizing 
  f) Record keeping 

PERSONAL ATTRIBUTES:

Be able to liaise with different stakeholders at different levels 
Team player 
Proactive and innovative 

EXPERIENCE

1 year of experience in administration with National diploma 
or Degree. 
or 
 At least 5 years of experience in administration with 
Certificate / Diploma. 

NB! This job is now closed. You can apply for other jobs by uploading your CV.